Apply on Employer Site

Milestone Technologies, Inc. · 16 hours ago

Procurement Operations Specialist

United States

Full-time

Remote

New Grad, Entry Level

$32.50/hr - $32.50/hr

Milestone Technologies is a global IT managed services firm that partners with organizations to scale their technology and infrastructure. The Procurement Operations Specialist will manage purchase requests and orders, ensuring timely delivery and adherence to procurement policies while providing support for internal and external inquiries.

Application Performance ManagementConsumer ElectronicsInformation Technology

H1B Sponsor Likely

Responsibilities

Solicit and review supplier quotations in accordance with clients sourcing and procurement policy

Compare quotes across suppliers to ensure best value, and escalate for sourcing intervention where necessary

Create PRs as requested by stakeholders, and in accordance with standards of procedure

Ensure timely approvals & PO issuance

Track and monitor order delivery timelines and milestones post-PO issuance

Coordinate with suppliers and internal teams to ensure timely receipt of goods and services

Manage partial receipts and confirm final delivery through designated tools

Facilitate Goods Receipt through Advanced Shipment Notification (ASN) and Lease Exhibit processing

Actively facilitate the timely Goods Receipt (GR) entry in systems to ensure accurate invoice matching and payment

Log and escalate any delivery issues (e.g., damaged goods, discrepancies) for resolution

Facilitate the reduction of After-the-Fact PO issuance rate to less than 5% monthly

Ensure POs have sufficient funds as invoicing takes place and escalate to appropriate stakeholders as needed

Support adherence to contract terms, pricing, and service-level agreements during procurement execution

Validate received invoices against the contractual amount

Escalate inconsistencies between quotations, contracts, and invoices proactively and ensure effective resolution

Resolve internal and external inquiries regarding purchases, supplier onboarding, supplier invoicing issues, and payment escalations

Execute a proactive review of invoice submissions for accuracy against purchase orders and contracts, and facilitation of the On-Time-Payment rate to suppliers staying above 95% monthly

Timely resolution of invoice holds and supplier payment issues, triaging as required with stakeholders

Work closely with internal Uber and supplier teams to facilitate resolution of pending issues

Provide transactional and internal review support on the PR/PO process as requested by stakeholders

Act as a subject matter expert and liaison between Uber business stakeholders, Sourcing, Finance Operations, Accounting teams, and suppliers

Prepare reports and provide basic analysis of the data, including On-Time-Payment rate to Suppliers, After-the-Fact Purchase Orders, PO balances vs actual invoiced amounts, contracted vs invoiced amounts, and other reports as requested by Uber stakeholders

Provide timely ad hoc and recurring reports as per specifications. Frequency of reports to be determined mutually between Milestone and Uber

Maintain associated tracking, reporting, validate information consistency and evaluate discrepancies across various systems such as Coupa, Oracle, ServiceNow, and others as directed or per established procedure, for example: contract metadata maintenance and validation against associated information on Purchase Orders or in the established budgets

Provide additional ad hoc requested services similar to data entry transactional work, basic analysis and recommendations as needed, and as available time allows for

Qualification

Purchase Order ManagementSupplier ManagementData AnalysisInvoice ValidationContract ComplianceCommunication SkillsProblem SolvingTeam Collaboration

Required