Echidna Giving · 1 day ago
Project Management Lead, Programs Team
San Francisco, CA
Full-time
Hybrid
Senior Level
$85K/yr - $115K/yr
5+ years expEchidna Giving is a vibrant, international team dedicated to transforming girls' education worldwide. They are seeking a Project Management Lead to support the Program Director and enhance the effectiveness and coordination of their programs team, focusing on building systems and improving processes to enable teams to succeed.
EducationInformation TechnologySocial
No H1B
Responsibilities
Drive the planning, coordination, and execution of program team workflows to ensure clarity, efficiency, and alignment with strategic goals
Collaborate with the Program Director and program team to establish efficient processes, coordinate work plans, and manage cross-team projects
Develop, maintain, and monitor detailed project plans, schedules, and budgets for assigned programs or initiatives
Support the annual planning process for team goals, travel, and budget. Help develop process and facilitate regular follow-up to track progress, identify risks, and propose corrective actions as needed
Facilitate regular program team check-ins; coordinate agendas, meeting schedules, and follow-up
Coordinate cross-functional activities to ensure operational alignment with organizational strategy
Coordinate planning for all-grantee gatherings (virtual and in-person, including webinars and meetings at CIES)
Maintain shared resources and systems to ensure consistent team communication and documentation
Document project outcomes, decisions, and lessons learned to strengthen institutional memory
Develop timelines for board-related deliverables; support timely preparation and submission of materials
Identify opportunities to streamline workflows and improve tools, templates, and operational processes
Implement enhancements to tracking and reporting systems to support better program oversight and learning
Contribute to broader program management initiatives as needed, including special projects or pilots
Strengthen evidence-informed program decision-making by managing and/or informing key data processes, producing analysis, and generating insights that guide strategy
Track grant budget progress throughout the year and flag issues for review
Oversee generation, interpretation, and synthesis of high-level grant data to inform strategy
Develop dashboards, metrics, and performance indicators to track grantmaking outcomes and impact
Support team in posting blogs and updating the resource library on the website
Support in compiling ideas and supporting content for grantee newsletter
Coordinate program team contributions for monthly All Staff meetings
Lead research and exploratory analyses on potential new areas of work, including interviews with peer funders
Support analysis and interpretation of important data pulls (e.g. grantee survey results; annual grant data)
Manage special research or analytical projects as assigned
Support Grants Management team to identify, coordinate, and implement improvements to Echidna’s grants management system; compile user feedback and track enhancements
Support Grants Management in the annual grant data review process
Ensure timely and accurate entry of programmatic materials in grants management system
Provide targeted administrative and logistical support to ensure the Program Director and program team operate smoothly and efficiently
Schedule meetings and coordinate calendars for the Program Director
Manage travel arrangements (flights, hotels, itineraries) for the Program Director
Support in meeting logistics and arrangements for Program Team
Qualification
Required
5+ Years Work Experience: Ideally you've had at least 5 years of work experience, including experience in operations, project management, or a similar role that combines workflow design, execution, and coordination across multiple stakeholders
Project Management Prowess: You are able to manage complex projects from planning through execution, including building timelines, tracking milestones, and ensuring follow-through. You have exceptional organizational skills with a proven ability to forecast needs, build efficient systems, streamline processes, and maintain accurate documentation. You bring experience supporting senior leaders and coordinating diverse, cross-functional teams
Data Detective: You have strong analytical skills, including the ability to interpret data, identify patterns, and generate insights to inform decision-making. You are proficient with productivity and data tools (e.g., Google Suite, project management tools, CRM or grants management systems, dashboards)
Clear Communicator: You have excellent written and verbal communication skills, with an ability to distill information clearly for diverse audiences
Global Team Player: You work seamlessly across time zones, balancing flexibility with the ability to create alignment across remote teams
Organizational Wizard: You juggle multiple priorities effortlessly, managing projects, calendars, and initiatives with meticulous attention to detail
Flexible & Fun: You bring maturity, humor, and adaptability to every challenge, while supporting a vibrant and evolving team environment. You're ready to wear different hats and flexible to dive into unexpected challenges as required
Ready for Domestic and International Travel: You are willing and able to pack a bag and hit the road approximately 10% of the time to participate in staff gatherings, conferences, or other meetings etc
San Francisco Office Ready: Ability to work from our San Francisco office two to three days a week, along with the rest of the San Francisco team. Unfortunately, we cannot support relocation or visa sponsorship for this role, so please be located in or already planning to independently relocate to the Bay Area
Preferred
Preferred Experience: Philanthropy, nonprofit management, international development, or education—especially grantmaking environments
Benefits
401(k) match
Medical/Dental/Vision coverage
Professional development allowance
Charitable giving allowance with a match
Generous Time Off
Paid volunteer leave annually and sabbatical perks after 6 years
12 weeks of paid parental leave, plus a 2-week re-entry support period
Monthly phone/internet reimbursement up to a cap
Company
Echidna Giving
Echidna Giving is a private fund to educate the girls.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Kim Wright-Violich
President/CEO
Mary Obelnicki
Co-Founder
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