IEEE · 15 hours ago
Tech Community Activities Specialist (E3535F)
Orange County, CA
Full-time
Onsite
Entry, Mid Level
2+ years expIEEE is a leading organization in the field of technology, and they are seeking a Tech Community Activities Specialist to support volunteer Technical Communities. The role involves managing portfolios of activities, ensuring compliance with policies, and providing guidance to volunteers in organizing technical events and activities.
Non-profit Organization Management
No H1B
Responsibilities
Act as the primary point of contact for assigned Technical Community portfolios, volunteers activities or internal projects as assigned
Coordinate communications and provide general guidance among volunteers and internal IEEE/Computer Society staff, often acting as a direct liaison between these parties
They must provide routine updates to the Supervisor and keep them apprised of challenges, concerns or issues that could jeopardize workflow or adherence to policies or procedures
Ensure that collection of activities within each portfolio follows the specific guidelines, policies and processes in order to be considered for CS financial sponsorship and provide follow-up communications with volunteers as necessary
Work closely with volunteers and various partners within IEEE to support the preparation and submission and approval of the internal Application process
Assist in preparation and review of budgets and collaborate with volunteers in budget questions or concerns
Coordinate and support the updating of budgets during all phases of planning, implementation, and closing
Review, submit and ensure compliance of all contracts associated with portfolio activities
Submit requests for Purchase Orders (POs) to align with contractual obligations
Assist with payments to vendors through IEEE Channels, if necessary
Consistently maintain/support overall CS Information Spreadsheet and Database based on portfolio progress
Organization and execution of some or all aspects of assigned Technical Community Portfolio Activities within budget plans and/or guidelines (F&B, Setup, AV, Special Activities, shipping, etc.)
Prepare meeting-specific Requests for Proposal (RFPs) for vendors/supplies as needed and provide cost analysis comparison of RFPs and provide recommendations to technical community volunteers
Oversee the scheduling of vendors and/or other subcontractors if applicable
Onsite management when required
Specialists will work with venue and all vendors to ensure that all activities are executed seamlessly
Provide some recommendations for strategic planning efforts, business forecasting and project management
Work with the Manager on a continuous review of portfolio and internal process improvements
Provide research assistance on relevant best practices from relevant organizations, and proposed concrete plans to integrate them into existing Computer Society processes
As needed, provide support for various special projects/initiatives
Qualification
Required
Bachelor's degree or equivalent experience
2-4 years Domestic and international professional event planning experience in the realm of meetings
Association event planning experience
Certified Meeting Planner certification. (CMP designation must be attained within the first two (2) years of employment)
Industry professional with excellent knowledge and thorough comprehension of event location analysis, logistics, and management of events from conception to completion
Negotiation and contracting skills-ability to understand and interpret financial data
Excellent project and time management skills with the ability to prioritize and oversee multiple events concurrently-skilled multitasking
Excellent listening, organizational, planning and time management skills
Flexibility and the ability to adapt to change in a dynamic environment
Must be committed to working both independently and as a team player
Must be able to travel domestically or internationally
Must be technology savvy, and display a willingness to seek out technology solutions to business challenges
Proven ability to adapt quickly to new software applications and use technology-based tools to accomplish work
Familiarity with database applications
Proficiency in MS Office applications (WORD, Excel), and electronic mail applications
Ability to identify problems and/or opportunities, assess associated risks and recommend effective solutions or actions, often in real time
Ability to make decisions without relying on established precedent
Company
IEEE
IEEE is the world’s largest technical professional organization and is a public charity dedicated to advancing technological innovation and excellence for the benefit of humanity.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Sophia Muirhead
IEEE Executive Director and Chief Operating Officer
Adarsh Ravi
Founder & Chair - IEEE Microsystems Boston Chapter
Recent News
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