Edgewood University · 18 hours ago
PAYROLL SPECIALIST/STAFF ACCOUNTANT
Madison, WI
Full-time
Onsite
Entry, Mid Level
2+ years expEdgewood University is a Catholic college committed to academic excellence and diversity. The Payroll Specialist/Staff Accountant manages biweekly payroll processes, supports accounting operations, and serves as a primary payroll contact for the university community.
Higher Education
Responsibilities
Verify Human Resources reports for new hires to ensure accuracy
Review Human Resources reports for updates to employee benefits
Conduct audit comparing timecard data from the timekeeping system to payroll records
Process biweekly and student employee pay in an accurate and timely manner
Send ACH files to the bank and submit federal tax deposits securely
Reconcile state tax withholdings and deposit in timely manner due to state regulations
Provide support to students, faculty, and staff regarding pay stubs and W-2 information
Review benefit invoices and reconcile benefit withholdings for accuracy
Work closely with Benefit Specialist on annual benefit renewal and payroll updates
Assist the Controller with reconciling and preparing quarterly state tax reports to ensure compliance and accuracy
Review daily cash receipts edit, balance to deposit and post to general ledger. Scan daily bank deposit
Review student web payments from online payment system and post to general ledger
Serve as a backup for processing student account payments and making adjustments on behalf of the Accounts Receivable Associate
Maintain, review and post to general ledger one card activity including meal plan uploads and adjustments
Develop and produce reports to support the monitoring of the general ledger
Provide assistance to the Controller with various special projects, such as analyzing meal plans, preparing financial reports, and managing tax withholding processes
Assist with accounting processes, including preparing monthly and quarterly entries and facilitating the closing procedures
Assist Accounting Manager with University credit card program including communication with credit card holders and review of documentation from employees
Provide guidance to faculty, staff, and students on inquiries related to budgets and expenditures
Prepare monthly transactions in the general ledger to ensure accurate financial record keeping
Set up new general ledger accounts as necessary and budget officer access
Respond to a wide range of inquiries, from straightforward to more intricate questions
Serve as a backup point of contact for faculty, staff, students, and the public regarding accounting and student billing concerns
Clarify and communicate policies and procedures effectively
Foster a welcoming and supportive environment for students and parents
Contribute to process improvement initiatives by identifying opportunities for efficiency and implementing solutions
Carry out additional responsibilities as requested, delegated or assigned
Qualification
Required
Bachelor's degree in business-related field with focus on accounting
Minimum of 2 years' experience in payroll processing or related experience
Demonstrated experience in customer service role, with ability to respond to customers promptly, accurately, and with a friendly demeanor
Proven ability to work effectively as a team member
Excellent attention to detail and organizational skills
Exceptional customer service skills
Ability to problem solve and make independent decisions
Working knowledge of spreadsheets and word processing
Excellent oral and written communication skills
Must be able to multitask and work in fast paced environment
Sensitive to cultural diversity and backgrounds
Overall Proficient skill level in Microsoft Office, which includes: Word, Excel, Power Point, Outlook, and basic computer concepts
Knowledge of SharePoint is a plus
Ability to create queries and reports using database report generator
Embrace new technology and a deep desire to learn new software
Company
Edgewood University
Edgewood University, rooted in the Dominican tradition, engages students within a community of learners committed to building a just and compassionate world.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Ed Taylor
Chief Of Staff / Chief Communications Officer
Michael Meissen, Ph.D.
Senior Director PK-20 Educational Innovation and Partnerships - Secondary Program Coordinator
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