Gregory & Appel · 12 hours ago
Senior Accounts Payable Specialist
Indianapolis,IN,US
Full-time
Onsite
Senior Level
5+ years expGregory & Appel is a company specializing in insurance and financial services. They are seeking a Senior Accounts Payable Specialist responsible for managing complex accounts payable and ensuring compliance with regulatory requirements. This role involves executing payments, reconciling statements, and collaborating with various teams to support accurate financial reporting.
B2BFinancial ServicesHuman Resources
Responsibilities
Execute end-to-end accounts payable activities for vendors and insurance carriers, ensuring payments are accurate, timely, properly coded, and aligned with contractual terms, internal policies, and accounting standards
Ensure vendor invoices and carrier-related charges are coded consistently to support variance analysis, reporting, and financial review
Verify invoices have appropriate approvals prior to payment in accordance with established authorization guidelines
Apply professional judgment when determining payment readiness based on completed billing activity, confirmed application of funds, and reconciliation status
Execute carrier payment processes that align remittances with finalized premium transactions and validated system balances
Serve as a key control point in carrier-related disbursements by ensuring payments reflect complete, supportable, and reconciled balances
Perform detailed reconciliations of carrier current statements to agency management systems and general ledger accounts
Work with AR/Billing and Client Service teams to confirm invoices have been issued and premiums billed prior to carrier remittance
Analyze and resolve variances related to commissions, fees, timing differences, surplus lines charges, unapplied items, or system discrepancies
Partner cross-functionally to research discrepancies and drive timely resolution
Prepare and submit required surplus lines filings on a monthly basis in accordance with state regulatory requirements
Prepare and submit required state-by-state annual filings in accordance with state specific regulatory requirements
Calculate surplus lines taxes and fees and ensure accurate, timely remittance to applicable states, including annual payments made each January
Maintain documentation to support surplus lines compliance, audits, and regulatory inquiries
Communicate directly with carriers, vendors, and regulatory entities to clarify statements, resolve discrepancies, and confirm payment alignment
Provide accurate status updates and supporting documentation related to reconciliations, variances, carrier payments, and surplus lines activity
Act as a subject matter resource for carrier payment workflows, reconciliation methodology, and surplus lines processes
Support month-end close by ensuring carrier payables and related accounts are accurate, reconciled, and properly supported
Maintain documentation to support internal review, audit, and compliance requirements
Contribute to continuous improvement of accounts payable, carrier reconciliation, and regulatory reporting processes, including system or automation enhancements
Assist in documenting and maintaining standard operating procedures
Qualification
Required
Strong attention to detail with a demonstrated ability to execute complex accounts payable, carrier payment, and regulatory processes accurately and consistently
Thorough understanding of accounts payable workflows, including invoice review, approval validation, and payment execution
Working knowledge of insurance agency accounting processes, including agency bill and direct bill activity
Experience reconciling carrier current statements to agency management systems and general ledger balances
Ability to analyze and resolve variances related to commissions, fees, timing differences, unapplied items, and surplus lines charges
Understanding of invoice coding practices to support variance analysis, reporting, and financial review
Knowledge of internal control principles, approval frameworks, and documentation standards
Ability to exercise independent judgment when determining payment readiness based on completed billing activity and reconciliation status
Familiarity with surplus lines filings, tax calculations, and state remittance requirements
Familiarity with state-by-state annual filings, tax calculations, and state remittance requirements
Ability to identify discrepancies, assess root cause, and drive resolution through cross-functional collaboration
Strong written and verbal communication skills, including the ability to clearly document reconciliations and explain issues to non-financial stakeholders
Ability to collaborate effectively with Accounting, AR/Billing, Operations, Client Service teams, carriers, vendors, and regulatory entities
Strong organizational and time management skills with the ability to manage multiple deadlines and recurring monthly and annual obligations
Driven, accountable, detail-oriented, and a self-starter with a strong sense of ownership
Willingness to perform hands-on execution work while continuously improving processes and controls
Minimum of 5 years of progressive accounts payable, insurance accounting, or related financial operations experience
Prior experience managing carrier payments and reconciling carrier statements in an insurance agency or brokerage environment
Experience working with agency management systems (e.g., Epic, AMS360, or similar) and general ledger platforms
Demonstrated experience supporting month-end close, reconciliations, and audit or regulatory review processes
Bachelor's degree in Accounting, Finance, Business, or a related field required, or an equivalent combination of education and relevant work experience
Preferred
Experience with surplus lines filings, tax calculations, and state remittances preferred
Experience state-by-state annual filings, tax calculations, and state remittances preferred
Prior experience in a regulated, professional services, insurance, or financial services environment preferred
Continuing education related to insurance accounting, surplus lines compliance, or regulatory reporting preferred
Company
Gregory & Appel
Gregory & Appel is an independent risk management advisor helping people and businesses navigate the complexities of insurance and employee benefits.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Andrew Appel
President and Chief Executive Officer
Recent News
2024-10-24
Company data provided by crunchbase