Columbia University · 22 hours ago
HR Project Associate
New York, NY
Full-time
Onsite
Mid Level
$75K/yr - $85K/yr
3+ years expColumbia University is seeking an HR Project Associate to provide confidential and high-impact executive support to the Chief Human Resources Officer and collaborate with HR leadership. The role involves managing priority projects in Talent Acquisition and Employee Engagement, requiring strong organizational skills and the ability to thrive in a fast-paced environment.
EducationHigher EducationMedicalTrainingUniversities
Responsibilities
Manage the CHRO’s complex calendar; prioritize and coordinate meetings with senior leaders
Create and compile agendas, briefing materials, PowerPoint decks, and organizational charts
Screen documents/agreements for completeness, preliminary approvals, and policy alignment; route for signature
Distribute meeting agendas at least one business day in advance; record and track action items and follow-ups
Plan and execute logistics for the CUIMC Administrators Network (CAN) meetings
Arrange CHRO travel; prepare expense reports with timely, accurate reconciliations
Manage ERG operational logistics (Zoom scheduling/maintenance, calendars, troubleshooting)
Oversee ERG membership and distribution lists (onboarding/offboarding; routine audits of listservs and records)
Serve as primary coordinator for ERG requests; triage weekly member needs and ensure timely follow-up
Coordinate communications (ERG event calendar, scheduling event blasts, message consistency across channels)
Administer post-event surveys; collect and analyze feedback; prepare summary insights to inform programming
Assist with candidate sourcing via job boards, career fairs, professional associations, social media, networking, and other strategies
Maintain and update candidate pipelines for active and future roles; ensure accurate data in the applicant tracking system (ATS)
Coordinate interviews; schedule/confirm logistics; manage candidate communications to ensure a positive experience
Draft and post job descriptions aligned with employer branding and compliance standards; update recruiting collateral
Track and report key recruiting metrics (e.g., time-to-fill, source effectiveness, diversity hiring progress); prepare recurring dashboards
Partner with HR staff, recruiters, and hiring managers to understand role requirements and support full-cycle recruitment activities
Perform other projects/duties as assigned
Qualification
Required
Bachelor's degree or equivalent in education and experience, plus three years of related experience
Handles sensitive information with discretion
Plans work, meets deadlines, tracks deliverables
Tailors messages; maintains professional tone with executives and staff at all levels
Compiles basic reports/metrics; comfortable with spreadsheets and presentation tools
Experience providing administrative/project support in a large, complex organization (e.g., higher education, healthcare, or comparable)
Outstanding organization and ability to prioritize/handle multiple assignments under pressure; meticulous attention to detail
Excellent interpersonal skills; professional discretion and the ability to maintain strict confidentiality
Proficiency with Microsoft Word, Excel, PowerPoint, Outlook; ability to learn new technologies (including AI tools)
Strong written and verbal communication; customer-service orientation with diplomacy at all levels
Flexibility to work extended hours as needed
Preferred
Three (3) years of progressively responsible administrative or project coordination experience supporting senior leadership
Experience in Talent Acquisition coordination and/or employee engagement/ERG programming
Experience in higher education, academic medicine, or other complex, matrixed environments
Familiarity with an ATS and HR systems
Company
Columbia University
Columbia University is a research institution and Ivy League school for undergraduate and graduate students across various fields
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$21.84MKey Investors
ValeNational Institutes of HealthNational Science Foundation
2024-09-24Grant· $0.02M
2023-08-17Grant
2023-05-04Grant· $20M
Leadership Team
Jeannette Wing
Executive Vice President for Research and Professor of Computer Science
Asaf Cidon
Assistant Professor, EE and CS
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