Extendicare · 18 hours ago
Scheduling Attendance Coordinator
Fairmont, MN
Part-time
Onsite
New Grad, Entry LevelExtendicare is a leading provider of care and services for seniors throughout Canada. The Scheduling and Attendance Coordinator is responsible for maintaining work schedules, tracking time and attendance for employees at a long-term care facility, and ensuring all unfilled shifts are covered to maintain quality resident care.
ConsultingHealth CareHospital
Responsibilities
Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System
Manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs and termination
Schedule staff coverage for any unfilled shifts by reaching out to employees and staffing agencies. Utilizes Call Multiplier (open shift management tool) to coordinate outreach
Validates and reconciles scheduled hours worked by employees through daily reports
Capture activities in time blocks accurately. Ensure actual time is reflected for payroll approvals and submissions. Submit validated hours to payroll
Assists with leave administration activities including completing forms, challenging claims, and liaising with WCB
Assist with new resident administration processes, such as entering residents into PCC, creating clinical charts, liaising with families and community
Order, receive, distribute, and store nursing supplies
Investigate Health and Safety incidents and administer incident reports
Conduct Joint Health and Safety meetings, record, and post meeting minutes, and track corrective actions to closure
Provides administrative, coordination and communication support to Operations Manager And Other LTC Facility Leadership As Required
Acts as a strategic resource and/or member of the bargaining committee representing the employer
Member of the labour management committee representing the employer
Qualification
Required
Post-secondary diploma/certificate in office or business administration, bookkeeping, accounting or equivalent work experience managing employee time and attendance
Experience working with seniors in a long-term care setting or general healthcare industry experience is an asset
Ability to work in a fast-paced environment with changing priorities, have exceptional time management skills and to perform well under pressure with tight deadlines
Demonstrates technical knowledge and experience working with Workday, PointClickCare or cloud-based software preferred
Demonstrates strong communication and interpersonal skills with internal and external stakeholders of the organization
Knowledge and experience with office and computer equipment
Demonstrates proficiency in Microsoft Office Suite (Word, Advanced Excel, Outlook, PowerPoint, Teams)
Working knowledge of HR, payroll, scheduling; interpretation and application of collective agreement provisions
Strong data analytics with high attention to detail; critical thinker
Pro-active and solutions focused individual with ability to foresee issues and correct them before they turn into large issues
Knowledge of Occupational Health & Safety practices, principles, and legislation
Benefits
Comprehensive suite of benefits designed to support your health, financial well-being, and long-term career growth
Company
Extendicare
Extendicare is a healthcare firm that help people live better by providing quality, cost-effective healthcare.
Founded in 1968
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$340.18MKey Investors
Sandpiper Group
2025-11-19Post Ipo Equity· $142.41M
2024-11-08Post Ipo Debt· $197.63M
2020-05-21Post Ipo Secondary· $0.15M
Recent News
Globe and Mail
2025-12-17
Globe and Mail
2025-12-05
Extendicare Inc.
2025-12-03
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