Hawkeye Community College · 5 hours ago
Administrative Assistant II – Vice President of Student Affairs
Waterloo, IA
Full-time
Onsite
Mid Level
$18.03/hr - $18.03/hr
4+ years expHawkeye Community College is seeking a full-time Administrative Assistant II to support the Vice President of Student Affairs. The role involves providing high-level administrative support, managing calendars, and handling confidential information while ensuring effective communication within the division.
Higher Education
Responsibilities
Provides administrative support to the Vice President of Student Affairs
Performs administrative duties beyond the primary assignment and may be assigned to various departmental areas as directed by the Vice President of Student Affairs
Maintains the Vice President of Student Affairs and division calendars
Responsible for scheduling meetings, events, and appointments
Fields incoming office inquiries via in-person, telephone, or email
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, messages and office records
Organizes college committee meetings by providing the following services: calendar and room scheduling, agenda preparation, taking meeting minutes, and coordinating specific event tasks as assigned by the Vice President of Student Affairs
Makes business travel arrangements for staff as needed
Assists in reading, researching, and routing correspondence such as drafting letters and documents, collecting and analyzing information, and initiating telecommunications
Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Receives, prepares, and submits requisitions into Colleague
Fields incoming public and campus requests and routes them to appropriate personnel
Maintains confidentiality with sensitive information
Participates in campus committees as assigned
Coordinates in-services and professional development days for division, as needed
Performs other duties as assigned
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position
Qualification
Required
Associate's degree and four (4) years of experience as an Administrative Assistant or related field or a combination of education and experience to total six (6) years
Knowledge of financial rules, regulations, and procedures
Demonstrated ability to handle confidential/sensitive information with discretion
Experience with making travel arrangements for senior staff or leadership
Demonstrated ability to work independently
Demonstrated ability to communicate effectively verbally and via written correspondence
Demonstrated ability to understand and follow complex oral and written directions
Demonstrated ability to work with a wide array of students, faculty, staff, and the general public
Ability to demonstrate strong interpersonal communication
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology
Demonstrated ability to execute organization and department policies and procedures
Knowledge of general office equipment, procedures and protocols
Demonstrated ability to manage multiple and shifting tasks and demands to meet timely deadlines
Preferred
Bachelor's degree
Experience with event planning
Benefits
Health, dental, vision, life, and LTD insurance
A Section 125 plan for medical and dependent care expenses
Holiday, personal, sick, and vacation leave
Tuition reimbursement/remission
A choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution)
Company
Hawkeye Community College
Hawkeye Community College offers more than 45 career and transfer programs, including Liberal Arts, Agriculture and Natural Resources, Arts, Business, Education, Health, Industrial and Engineering Technology, Information Technology, Power Technology, and Public Services.
501-1,000 employees
Funding
Current Stage
Late StageLeadership Team
Aaron Sauerbrei
Vice President of Strategic Partnerships & Workforce Education
Dr. Brian McCormick
Chief Information Officer
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