Charter Schools USA · 12 hours ago
Finance Operations Admin
Fort Lauderdale, FL
Full-time
Onsite
Entry, Mid Level
2+ years expCharter Schools USA (CSUSA) is one of the largest education management companies in the United States, dedicated to providing a rigorous education to students. They are seeking a Finance Operations Administrator to provide operational support to the Finance Department, manage corporate credit card programs, and ensure financial accuracy through various audits and reconciliations.
Primary/Secondary Education
Responsibilities
Administrator for Corporate credit card program
Processing of Corporate Credit Card Applications
Responsible for business filings for over 200 entities
Responsible for monthly audit and reporting of all credit card activities
Enhance cross-departmental efficiency by collaborating with multiple teams to verify correct coding and allocations for all reconciliations, reducing discrepancies and improving reporting accuracy
Responsible for the weekly audit of all employee travel profiles
Streamline travel coordination by managing hotel accommodation for employees attending special conferences, securing cost-effective bookings and ensuring a smooth travel experience
Ensure financial accuracy by performing monthly reconciliations of the corporate credit card for all employee travel expenses, including flights, car rentals, and hotel stays, maintaining proper expense allocation and adherence to accounting standards
Facilitate timely grant reimbursements by preparing and submitting accurate documentation to the school's team in coordination with Accounts Payable, supporting compliance with grant requirements
Assist with management of platforms for company's travel and credit card programs
Conduct monthly audits and reconciliations for 120+ corporate credit card accounts, ensuring accuracy and compliance
Reconcile monthly travel expenditures, including air, hotel, and car rental transactions
Prepare and submit detailed monthly credit card activity reports with proper expense coding
Monthly reporting of all credit card activity and reconciliation corporate travel
Monthly audit of all employee travel profiles
Proactively create, generate, and analyze system reports to ensure compliance of company policy related to corporate credit card and travel
Oversee and manages activities of the travel program to ensure timely processing, maintains quality assurance and takes corrective action when necessary
Maintain accurate records, documentation, and supporting materials for all financial and travel transactions
Collaborate with internal departments to ensure correct expense allocation and coding for all reconciliations
Provides support to increase the effectiveness and efficiency of all related travel and expense policies and procedures in conjunction with the credit card program
Provide optimal customer service support for employee travel and corporate credit card concerns
Employee on-boarding of the travel booking platform and travel program initiatives including direction regarding domestic travel arrangements through CTM (Concur)
Serves as a liaison between the internal customers and third-party service providers to ensure high-quality services; resolves issues and implements new requirements
Review and approval of travel profile requests
Assist with monthly reporting of airline rewards
Assist cardholders with reconciling, and resolving fraud cases
Assists in designing and delivering specific business solutions, as well as the function of each project and ensures that the objectives are being met
Assists with various improvement projects
Manage projects, track status, coordinate testing efforts and prepare test cases
Provides overall administrative support to the Director
Participates in special projects as needed
Qualification
Required
Outstanding organizational skills including time management and meeting strict monthly deadlines
Experience managing high-volume credit card accounts
Proficiency in financial reconciliation, auditing and reporting
Work in a customer-focused manner to ensure internal customers receive an excellent service
Experience using various databases and software
Ability to communicate clearly and succinctly using verbal and written means
Bachelor's degree in business-related field required
2+ years of related work experience
Proficient user of computer systems, with the ability to utilize MS software applications in a Windows environment, and learn other software applications quickly
Experience with advanced Excel functions
Experience with NetSuite
Ability to create materials and provide presentation
Ability to Effectively Communicate with & support all levels within the organization
Confidentiality
Preferred
Project management experience is preferred
Company
Charter Schools USA
Charter Schools USA is one of the fastest growing education management companies in the U.S.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Daphne Donaldson, SHRM-SCP
Human Resource Business Partner
Jennifer Foreman
Chief Human Resources Officer
Company data provided by crunchbase