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University of California, Berkeley · 13 hours ago

Program Coordinator (4722C), UC Berkeley Labor Center - #83849

Berkeley, CA

Part-time

Hybrid

Mid, Senior Level

5+ years exp

The University of California, Berkeley is dedicated to fostering a diverse and inclusive community. The Program Coordinator will support the Labor Center's Labor Summer Program and other initiatives that engage worker organizations, focusing on program development, outreach, and logistical support.

Higher Education

Growth Opportunities

No H1B

Responsibilities

Under general supervision (and in conjunction with CLRE’s Communications Coordinator and others), develops database to be used in program/event outreach; outreach materials

Reviews and ensures compliance of materials for online posting and uploads material online

Contributes to the strategy for event outreach with direction and guidance from Program Directors/Leads

Supports program communication needs

Tracks participation and reporting

Supports Lead overseeing the program to develop project plans and to ensure the proper timelines and budgets are adhered to per the project plan

Works with program presenters to ensure their materials are reproduced for participants and the presenters’ equipment needs are satisfied

Provides logistical support to external and internal presenters, facilitators, and stakeholders

Ensures the program in-person and virtual presentations are fully supported the day of the program

Reviews and revises event materials to ensure they meet accessibility standards

Ensures event materials are posted on time on program website portals

Under the direction of the Program Directors(s)/Lead(s), develops program participants’ evaluation forms, and program tracking and reporting processes

Works with labor specialists overseeing the program to evaluate

Supports wrap up and evaluation of (deletion) the program at its conclusion and other miscellaneous tasks

Documents changes for the next program based on evaluations

Supports documentation, development, and delivery of program and grant reports

Designs and documents administrative processes for the successful execution of programs, grants, events and initiatives

Supports the development and tracking of grant and budget materials

Identifies areas for improvement, proposes solutions and supports implementation

Coordinates events and ensures basic program logistics (e.g. site management; food; materials) are taken care of

Collaborates with other program assistants to provide administrative support to the Labor Center programs

Recruiting, training, and supervising work-study students to complete some of the above tasks, coordinating and documenting general program meetings

Coordination across program teams

Support for travel, purchasing, and expense processing

Qualification

Event planningMicrosoft Office SuiteProject managementOnline training toolsCommunication skillsOrganizational skillsCustomer service orientationInterpersonal skillsAttention to detailWork independently

Required

Solid knowledge of Microsoft office suite including Excel and Word and software

Solid knowledge of and comfort with online training tools such as Zoom and Teams, including breakout rooms, large meeting and webinar formats

Solid communication and interpersonal skills to communicate effectively with all levels of staff and external constituencies, both verbal and in writing

Solid organizational skills and ability to work within demanding timeframes/time management skills

Ability to manage competing deadlines and attention to high levels of detail and accuracy

Ability to design (in close supervision with Labor Center leadership) a new project

Ability to manage a project including assessing when to make adjustments as the project is underway

Ability to use discretion and maintain all confidentiality

Ability to use sound judgment in responding to issues and concerns

Demonstrated experience in event planning and coordination

Ability to provide audio visual support and troubleshoot moderate technical issues related to event production, staging, etc.), including Zoom

Ability to follow directions and work with little supervision in a fast-paced environment with shifting priorities

Excellent customer service orientation, initiative, and follow-up

Ability to interact with a diverse population in a dynamic work environment

Ability to listen and incorporate feedback from Labor Center program/project Leads

At least 5 years in a similar support position to executive level staff

Preferred

Facility with tools and processes to ensure accessibility of published material

Interest in labor issues and workforce development, program development, and social and economic justice

Working knowledge of and/or can quickly learn common campus-specific application programs

Understanding of the work and activities of labor research and education organizations such as the Labor Center, and of the organized labor and community constituencies served by the Labor Center