Fenwick & West · 19 hours ago
Patent Practice Assistant
New York, United States
Full-time
Hybrid
Entry Level
$76K/yr - $108K/yr
2+ years expFenwick & West is seeking a Patent Practice Assistant who will provide administrative support to the Client Services Administrative team. The role involves ensuring quality service and maintaining effective workflows while assisting with various administrative tasks related to patent law.
Law Practice
Responsibilities
Prepare conflict checks for new matters, prepares and process engagement letters for new clients
Obtain docket numbers for all U.S. and Non-U.S. matters including creating inventor records in the Fenwick patent docketing system, as needed, including entry of client contact details
Create initial client procedures for new clients assigned by the team
Review and edit prebills
Upload all documents (both U.S. and Non-U.S.) to client databases, as needed
Prepare draft client correspondence
Manage propel room creation and maintenance for specific clients
Manage group expenses, vendor expenses, and bar dues, upon request
Coordinate attorney calendars, upon request
Handle conference room and visiting office requests
Handle travel arrangements, itineraries, and travel logistics
Handle time entry corrections as needed
Handle Fenwick CRM database edits
Assist with MCLE requirements tracking
Download USPTO filings from Patent Center
Perform status checks on Office actions
Serve as a back-up to team members, as required
Perform other duties as assigned
Qualification
Required
Multitask in a highly demanding, deadline-driven environment
Possess a high level of attention to detail
Take initiative and work both independently and in a team environment
Ability to proofread typed material for grammatical, typographical and spelling errors
Ability to type standard correspondence, memoranda and similar material in draft or final form from written material or dictation
Exemplary client service skills, with the ability to interact with various departments, all levels of firm executive personnel, vendors and contractors
Excellent written, verbal and organizational skills
Maintain and handle confidential and sensitive information with discretion
Promote effective work practices, work as a team member, and show respect for all firm personnel
Proficiency in MS Office applications
Minimum of two (2) years of relevant administrative work experience
Preferred
Experience in a law firm setting
Benefits
Healthcare
Life Insurance
Health Savings Accounts
Flexible Spending Accounts
Wellbeing
Company
Fenwick & West
Fenwick is a leading law firm, purpose-built to guide visionary tech and life sciences companies and their investors through every stage of growth, from startups securing their first round of funding to leading publicly traded global enterprises.
501-1000 employees
H1B Sponsorship
Fenwick & West has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (11)
2024 (4)
2023 (10)
2022 (20)
2021 (18)
2020 (11)
Funding
Current Stage
Late StageLeadership Team
Scott Pine
Chief Operating Officer
Alan Smith
Partner and Corporate Group Chair
Recent News
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