State of Ohio · 1 month ago
Financial Analyst/Asset Inventory Control Specialist 1
General Services Center4200 Surface Road
Full-time
Onsite
Entry Level
1+ years expThe State of Ohio's Department of Administrative Services is seeking a Financial Analyst/Asset Inventory Control Specialist 1 to support the financial operations of state agencies. This role involves maintaining asset inventory, performing physical inventories, and assisting with financial reporting and compliance tasks.
ConsultingFinancial ServicesGovernment
Responsibilities
Inspect, record, distribute, coordinate, & maintain asset inventory for the following DAS divisions: OIT, ASD, General Services, Human Resources; receives, inspect, record & distribute assets based on OF-Asset Mgt Supervisor’s direction & provide information if the assets received for these divisions do not meet purchase specifications; assign asset number & tags all acquired assets; obtain purchase orders, invoices & vouchers relating to asset acquisitions from Ohio Administrative Knowledge System (OAKS) & OF- Procurement files, & analyze information in order to set up asset records; operate personal computer to perform all asset additions, retirements, transfers, & cost adjustment transactions in OAKS Asset Management module (AM); verify accuracy of asset information in OAKS AM (e.g., funding information, asset Profile ID, asset cost, asset custodian, asset activity dates, asset useful life). Prepare internal asset logs; maintain complete & accurate files of all asset transactions & supporting documentation. Track movement of equipment in DAS storage rooms; check out & ensure the return of shared equipment. Operates motor vehicle to travel to various in & out of state locations to inspect & physically inventory equipment
Perform physical inventory of assets on a biennial basis, to include confirming the physical existence, physical condition & continued use of assets that are recorded in OAKS AM; verifying ownership of assets found but not recorded in OAKS AM; performing due diligence research on missing assets; completing spreadsheets & schedules to document completion of the physical inventory
Employee is subject to an alternative schedule with periodic adjustments to accommodate travel requirements for customers
Facilitate division’s asset movement by serving as point-of-contact & liaison between movers & division staff during relocations of offices/units/divisions; assist in ensuring the safe transport, completeness & accuracy of asset transfers & recording from one location to another
Monitor assigned divisions’ asset movement & activities in coordination with the asset custodian & division management (e.g., may lift, push, pull or move up to 30 lbs.); coordinate salvage disposal of surplus, obsolete & worn out assets upon approval by OF-Asset Supervisor & division management (e.g., schedule salvage pick-ups, complete Surplus Property Turn-In form) & obtain approval for surplus method & submission of surplus form & surplus assets to DAS State Surplus
Works on special assignments & performs other related miscellaneous duties: attends meetings; participates in training sessions & educational seminars; assists in preparation & updating of DAS asset management policies & procedures & other written memorandums
Assists agency manager in completion of Statewide Allocation Plan (SWCAP) with regard to assets & depreciation reporting requirements & updates; assists with preparing the annual inventory certification. Examine &/or analyzes accounting records, financial statements or other financial reports spreadsheets for example OAKS Payable (AP) to Asset Mgt (AM) comparison report to ensure all records are set up & all information is correct (e.g., Chartfields, cost, useful life, etc.). Assist with COPS reporting & asset entry. All other financial reporting as requested
Qualification
Required
30 mos. exp. or 30 mos. trg. in accounting &/or finance to include an intermediate level of experience in spreadsheet software
Or completion of undergraduate core program in business administration, accounting, finance or related field; 6 mos. exp. or 6 mos. trg. in accounting &/or finance to include an intermediate level of experience in spreadsheet software
Or 12 mos. exp. as Financial Associate, 66561
Or equivalent of Minimum Class Qualifications for Employment noted above
NOTE: Successful completion of the Fiscal Academy may be substituted for 4 mos. of required accounting/fiscal experience referenced in this portion of the minimum qualifications
Benefits
Medical Coverage
Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
Childbirth, Adoption, and Foster Care leave
Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
Company
State of Ohio
Employment with the State of Ohio is more than ‘just a job’ – it is a privilege to serve our families, friends and neighbors who rely on us throughout our great state.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Beverlyn Johns, MS
Deputy Chief Operating Officer
Holly Drake
State Chief Information Security Officer
Recent News
2025-08-26
2025-08-06
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