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Acro Service Corp · 5 hours ago

Administrative Assistant

Ann Arbor, MI

Contract

Hybrid

Mid Level

$27/hr - $30/hr

3+ years exp

Acro Service Corp is looking for a Department Executive Assistant to provide general administrative support for the PTT Department. The role includes personnel support, budget management, meeting arrangements, and assisting management with special projects.

ConsultingInformation TechnologyStaffing Agency

H1B Sponsor Likely

Hiring Manager

Shivani Singh

Responsibilities

General administrative support duties for PTT Department, working collaboratively with GM, Dept TM’s and collaborating with other PT Div. Admins. Duties include but are not limited to:

New hire setup/preparation (incl. desk setup, required access, and general onboarding support) for TM’s, CP’s and resident Japan-Staff

Maintaining Dept. organization chart (with GM)

Maintaining Evacuation List for team members in 1555, 1588, and 1555 Evaluation buildings

Training new Powertrain Div. Admins (in collaboration with other PT Div. Admins.)

Budget Management (Direct Funding, Indirect/Operations Budget & Capex)

Indirect/Operating Budgets

Attend budget meetings as required. Monthly status reporting to GM/PTT Mgrs

Purchase requisition submission and tracking, including approval, PO dispatch, vendor invoicing, Receipting for payment, and PO reconciliation to expenditures

Monthly accrual preparation and submission

Budget corrections (reclasses) – preparation & submission of correction request

Direct Budget (Annual Job Requests)

Gather and compile JRN support requests, compare to forecasted numbers and take action to resolve discrepancies

Work with Dept Mgrs to resolve negotiated targets, estimates and planned consumption rates and approvals

Capital Budget

Working collaboratively with project leads, input POR’s and track status

Assisting annual FADAR (Fixed Assets) maintenance activities

Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events)

Assisting in coordinating Exec/Guest/Japan Visitor tours

Coordinating team building events, department lunches, retirement, family event recognitions (incl. occasional shopping for event requirements)

Ordering office supplies as required, monitor supplies budget, and make recommendations to managers regarding purchase decisions

Arranging travel as required through Toyota’s travel agency

Occasional mail distribution

Assisting PTT GM & Managers in Special Projects as required

Cross-company communications at all organizational levels to support department operations and problem resolution

Participating in PT Div. administrative staff support meetings; provide backup for other Department Assistants as required

Knowledge Capture/IT Systems - Assist in maintenance and occasional data storage/restructuring activities

Qualification

MS TeamsExcelSAP/AribaPowerPointSharePointVerbal skillsCustomer service skillsAccounting backgroundWritten skillsInterpersonal skillsWork independentlyCollaborateEffective communication

Required

3+ years of general office/department support experience

Excellent verbal, written, interpersonal and customer service skills

Advanced knowledge of MS Teams, Excel, Outlook, Word, PowerPoint, and SharePoint

Strong ability to work independently and collaborate with other team members

Ability to effectively communicate with team members at all levels within the Toyota organization

Preferred

Knowledge/proficiency with SAP/Ariba is strongly preferred

Strong accounting/financial background would be a plus

Company

Acro Service Corp

With singular global reach and agility, Acro Service Corporation offers you a unique integrated approach to staffing and consulting solutions.

Founded in 1982

Montgomery, Alabama, USA

1001-5000 employees

https://www.acrocorp.com/

H1B Sponsorship

Acro Service Corp has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (13)

2024 (24)

2023 (11)

2022 (11)

2021 (12)

2020 (19)

Funding

Current Stage

Late Stage

Leadership Team

Chris Ehrhart, CCWP

VP - Global Supplier Partnerships

Staci Dodson Beurer SPHR, SHRM-SCP, CSP

Chief People Officer (VP, HR)

Company data provided by crunchbase