GLG · 10 hours ago
Office Administrator
New York
Full-time
Onsite
Mid Level
$68K/yr - $72K/yr
3+ years expGLG is seeking a polished, proactive, and highly organized Office Administrator to serve as the first point of contact in their office while supporting office operations, data-driven projects, and administrative initiatives. This role involves maintaining a welcoming environment, managing various office tasks, and collaborating with different departments to enhance office efficiency and employee experience.
Information ServicesProfessional ServicesTraining
Responsibilities
Serve as the first point of contact for all employees, guests, clients, and candidates, delivering a warm, professional, and polished experience
Anticipate employees and guest needs and coordinate with internal stakeholders to ensure a seamless arrival and visit
Research and prepare for guest arrivals to create a thoughtful, personalized experience
Coordinate closely with building security to manage visitor access and streamline check-in processes
Maintain accurate employee, visitor, and guest logs and uphold office security standards
Provide full front desk coverage including answering and routing phone calls, managing messages, and serving as backup support for other offices as needed
Maintain conference room calendars, proactively resolving conflicts and ensuring rooms are prepared in advance of meetings and events
Act as a central coordinator for vendors, office services, outgoing shipments, mail circulation, business cards, and office supplies
Support facilities operations, including fire drills, health and safety initiatives, and office-wide communications related to facilities matters
Maintain cleanliness and organization of reception, break, mail, and storage areas; assist with breakroom stocking and daily office upkeep
Lead and support administrative and operational projects, including tracking, reporting, and process improvement initiatives
Use Excel extensively to manage logs, trackers, budgets, invoices, headcount lists, vendor data, and other operational datasets
Create and maintain spreadsheets using formulas, pivot tables, lookups, and formatting to support office operations and decision-making
Identify opportunities to streamline workflows, improve data accuracy, and enhance the guest and employee experience
Assist Finance by submitting invoices, receipts, and expense documentation into the accounting system for approval
Partner with HR on onboarding logistics, including badge access, day-one coordination, and new hire readiness
Collaborate closely with the Facilities team, Executive Assistants, and other administrative partners to support operational and business needs
Provide catering coordination, ordering, setup, and breakdown for meetings and events as needed
Issue badges and coordinate access for new hires, contractors, and visitors in accordance with building requirements
Serve as a knowledgeable local resource for guests and employees, including transportation, dining, and nearby amenities
Contribute ideas and solutions to enhance the office environment and guest experience
Support office events, quarterly meetings, and team initiatives as needed
Qualification
Required
Dependable, punctual, and professional with a strong commitment to in-office work (full-time, on-site role)
3+ years of administrative, office management, or customer-facing experience
Advanced proficiency in Microsoft Excel (formulas, pivot tables, data tracking); strong skills in Outlook, Word, and PowerPoint required
Strong organizational, multitasking, and prioritization skills with exceptional attention to detail
Excellent written and verbal communication skills with the ability to interact confidently across all levels of the organization
Comfortable working independently, exercising judgment, and managing multiple responsibilities simultaneously
Flexible to work overtime or occasional weekends when required
Ability to lift up to 30 lbs and remain seated or standing for extended periods
Preferred
Bachelor's degree preferred
Benefits
Comprehensive medical, dental and vision coverage effective on your first day of employment
Flexible paid time off. No pre-determined limits on vacation time, plus 10 company holidays
401(k) and Roth 401(k) plans with an employer match (subject to annual limits & vesting)
Tuition reimbursement program for eligible courses including language skills courses
Paid parental leave, adoption and surrogacy reimbursement
Free wellbeing support with the Calm app, Maven and EAP, and free long-term therapy & counselling assistance through Pathways
Other work perks and benefits available based on final job location
Company
GLG
The world's insight network.
1001-5000 employees
H1B Sponsorship
GLG has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (1)
2023 (1)
2022 (2)
2021 (3)
2020 (2)
Funding
Current Stage
Late StageTotal Funding
$212MKey Investors
SFW Capital Partners
2015-12-21Private Equity· $212M
2006-03-01Seed
Leadership Team
Mark Gerson
Co-Founder
J
John Goldsmith
Director
Recent News
2025-10-02
2025-09-17
Company data provided by crunchbase