Columbia University Irving Medical Center · 11 hours ago
Administrative Manager
New York, NY
Full-time
Onsite
Mid Level
$87K/yr - $92K/yr
4+ years expColumbia University Irving Medical Center is a leading academic medical center, and they are seeking an Administrative Manager to provide programmatic and administrative support to the Director of the Columbia Stem Cell Initiative. The role involves overseeing day-to-day operations, managing complex schedules, and coordinating events and fundraising activities.
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Responsibilities
Ensure smooth, well-organized, and efficient running of the Initiative
Organize and implement monthly departmental programming including seminar series, work-in-progress talks, faculty member meetings, special events, and other larger functions
Manage Director’s complex schedule. Respond to scheduling and meeting requests, make travel arrangements, develop itineraries and agendas, and assist with preparation for speaking engagements
Lead meeting planning, including preparation of agendas and presentation materials. Arrange campus visits for collaborators, potential donors, outside speakers, and candidates
Act as a liaison on behalf of the Director to other departments and senior administrators within the university and other institutions
Manage office communications. Triage all incoming phone calls and emails. Prepare, respond to, and route correspondence
Support faculty recruitment activities. Working closely with academic department counterparts, coordinate search, interviewing, and appointment processes
Maintain and update website content
Coordinate Initiative membership process and track membership
Support fundraising activities, including corresponding and scheduling meetings with potential corporate sponsors
Serve as department liaison to the Department Administrator and HR and manage the onboarding of new staff and faculty
Participate in programmatic strategic planning and in all endeavors involving expansion, research, and fundraising
Oversee day-to-day office operations, including ordering supplies, maintaining office equipment, management of shared spaces on the floor (conference room, etc.), maintaining key inventory, and requesting facilities, IT and telecommunications services
Assist the director and the departmental administrator with specific finance requests
Supervise the Finance Coordinator who will perform purchasing and accounts payable tasks, track financial transactions including p-card, internal transfers, purchase orders, travel and business expense reimbursement, invoices, check requests and other related duties as assigned
Maintain biosketches and Other Support documentation for the director
Assist with preparation of letter of recommendations and reports to private donors and industry sponsors. Proofread, edit, and format professional documents for presentation
Liaise with Pre/Post award cores to prepare documents for submission to sponsors, including proposals
Qualification
Required
Requires Bachelor's degree or equivalent in education and experience, plus four years of related experience
Excellent organizational and analytical skills
Demonstrated proofreading and editing skills with documents such as grant proposals or reports
Outstanding oral communication and interpersonal skills
Must be able to work under minimal supervision and to set priorities and exercise sound judgment
Ability to multi-task and perform as part of a team
Requires knowledge of Microsoft Office suite, including Outlook
Preferred
Research/grant administration experience
Experience supporting senior leadership and/or running an administrative office in an academic/research environment
Company
Columbia University Irving Medical Center
Columbia University Irving Medical Center is a clinical and educational enterprise that offers medical, dental, and nursing services. It is a sub-organization of Columbia University.
10001+ employees
H1B Sponsorship
Columbia University Irving Medical Center has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (433)
2024 (353)
2023 (333)
2022 (370)
2021 (283)
2020 (221)
Funding
Current Stage
Late StageLeadership Team
D
Donna Lynne
Senior Vice President and COO
Recent News
2025-10-17
2025-10-06
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