Oklahoma City Indian Clinic · 10 hours ago
Executive Administrative Assistant
Oklahoma City, OK
Full-time
Onsite
Mid, Senior Level
2+ years expOklahoma City Indian Clinic is a non-profit corporation providing culturally sensitive health care to the American Indian population. They are seeking an Executive Administrative Assistant to provide comprehensive assistance and administrative support to the Board of Directors and the CEO, ensuring smooth operations and effective communication.
Health CareNon ProfitWellness
Responsibilities
Plans and coordinates logistics for Board of Directors meetings, meetings called by the Chief Executive Officer (CEO), and related conferences and seminars, including travel arrangements, meals, lodging, and banquet functions; communicates with Board members and coordinates schedules
Prepares and distributes monthly Board of Directors materials, including agendas, minutes, department reports, and other documentation required by the CEO
Compiles reports, minutes, agendas, and maintains statistical data and other reports as requested
Maintains official records and files for the Board of Directors, the CEO, and Executive Leadership
Attends meetings of the Board of Directors, Executive Leadership Team, Risk Management Committee, and the annual meeting; attends Board training sessions as needed
Prepares and submits requests and documentation on behalf of the Board of Directors and the CEO
Communicates routinely with the Chair of the Board of Directors and Board Committee Chairs and members; assists the Chair with meeting preparation and scheduling
Supports the CEO with external board and committee memberships at the local and national levels
Provides high-level administrative support to the CEO and, as needed, other members of the Executive Leadership Team, including scheduling meetings, appointments, and travel arrangements; provides clerical support as required
Plans and coordinates presentations, disseminates information, and assists with the organization of clinic events
Manages incoming telephone calls for the CEO; screens, responds to, and routes calls and messages appropriately
Provides additional administrative and executive support to the CEO and Executive Leadership Team as directed
Qualification
Required
Must align with OKCIC vision, mission, and core values
Must demonstrate strong written communication skills, exceptional attention to detail, and proficiency in preparing professional presentations, meeting minutes, and business documents using standard office and productivity software
Preferred
Bachelor's degree preferred; equivalent combination of education and relevant experience will be considered
Two to five (2–5) years of administrative support experience at the director or executive level preferred
Experience in a healthcare or medical setting is strongly preferred
Company
Oklahoma City Indian Clinic
Oklahoma City Indian Clinic is a nonprofit corporation that provides health care and wellness services to urban Indians in central Oklahoma.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
David Toahty
Chief Development Officer
JANICE HIXSON
CMO
Recent News
The Journal Record
2025-04-30
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2024-11-14
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2024-11-07
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