AO Swag · 11 hours ago
Purchasing Associate
Coppell, TX
Full-time
Onsite
Entry, Mid Level
2+ years expAO Swag is a custom apparel and merchandise company specializing in high-volume wholesale, corporate, and collegiate programs. The Purchasing Associate is responsible for pre-production setup and purchase order execution, ensuring orders are production-ready and executed on time while managing vendor coordination and supporting margin targets.
Marketing & Advertising
Responsibilities
Own pre-production setup and issue purchase orders for wholesale, custom, and out-of-house production programs
Verify order specifications including quantities, pricing, decoration methods, timelines, and shipping requirements
Serve as the day-to-day point of contact for assigned vendors and decorators
Track production progress, flag risks or constraints, and coordinate changes or reorders as needed
Own strategy and troubleshooting
Request, compare, and evaluate vendor quotes based on cost, capacity, quality, and lead times
Engage directly with vendors on cost and pricing negotiations, balancing margin targets, production requirements, and vendor capabilities
Maintain vendor pricing files, documentation, and performance notes
Maintain accurate cost, pricing, and margin data in internal systems
Ensure POs align with approved quotes and customer pricing
Support inventory visibility and usage tracking for production programs
Reconcile discrepancies between purchase orders, invoices, and receipts
Track shipments and delivery timelines and resolve shipping or delivery issues
Ensure accurate freight documentation, packing lists, and invoices
Partner with Sales, Client Program Managers, Art, Production, and Accounting to support smooth handoffs and execution
Support spot buys, catalog maintenance, sampling efforts, special projects, and reporting as needed
Assist with data cleanup, system maintenance, and process documentation
Provide operational coverage during peak seasons or team absences
Qualification
Required
2–4 years of experience in purchasing, production coordination, supply chain, or operations
Strong Excel skills (formulas, lookups, basic analysis)
High attention to detail and ability to manage multiple timelines
Clear written and verbal communication skills
Preferred
Experience in apparel, promotional products, or manufacturing
Familiarity with ERP or order management systems
Experience working with domestic and/or overseas vendors
Exposure to vendor sourcing, quoting, or cost negotiation
Experience working within collegiate or sports licensing environments
Company
AO Swag
AO Swag specializes in online store solutions and branded merchandise for corporations, colleges, Greek organizations and K-12 schools.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase