Georgia State University · 10 hours ago
Administrative Specialist – Administrative, Senior
Atlanta, GA
Full-time
Onsite
Mid, Senior Level
$52K/yr - $56K/yr
4+ years expGeorgia State University is seeking an Administrative Specialist, Senior for the Office of Faculty Affairs. This role provides high-level administrative support to senior leadership, manages executive calendars, coordinates meetings and travel, and oversees the day-to-day operations of the Office of Academic Affairs.
Higher Education
Responsibilities
Provide high-level administrative and project support to senior leadership
Manage complex executive calendars, meetings, and briefings
Coordinate all travel arrangements, including pre-approvals, itineraries, reimbursements, and expense reports
Draft and prepare professional correspondence, reports, and presentations
Conduct research and prepare summaries to support strategic initiatives and decision-making
Serve as a primary liaison to internal and external stakeholders, handling confidential matters with discretion
Oversee day-to-day administrative operations of the Office of Academic Affairs
Maintain confidential records and standardized digital and physical filing systems
Draft and distribute official communications and announcements
Coordinate logistics for meetings, workshops, and special events
Prepare agendas, record minutes, and track action items to completion
Plan and coordinate logistics for meetings, trainings, conferences, and special events
Organize meeting materials and support high-profile visits
Ensure timely and accurate travel coordination and reimbursements in compliance with university policy
Process financial transactions, expense reports, and assist with procurement activities
Provide administrative support to the HR Officer, including recruitment and personnel transaction support
Maintain tracking tools, spreadsheets, and databases for HR and business operations
Support graduate assistant appointments and related documentation
Qualification
Required
Bachelor's degree and four years of administrative experience, or an equivalent combination of education and experience
Preferred
Experience supporting senior or executive leadership in a university or complex organization
Knowledge of higher education administrative, HR, and financial processes
Demonstrated experience with executive calendar management and travel coordination
Strong written communication, organizational, and project management skills
Ability to manage multiple priorities independently while maintaining confidentiality
Benefits
Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
Professional development opportunity and mentorship
Company
Georgia State University
Georgia State is an urban public research university and national model for student success in Atlanta, the cultural and economic center of the Southeast.
5001-10000 employees
H1B Sponsorship
Georgia State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (74)
2024 (74)
2023 (64)
2022 (66)
2021 (32)
2020 (24)
Funding
Current Stage
Late StageLeadership Team
Subhashish Samaddar
Professor at GSU & Co-founder and Chief Strategy Officer
Allison Calhoun-Brown
Sr. Vice President for Student Success and Chief Enrollment Officer
Recent News
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2024-04-05
New York Tech Media
2023-11-07
2023-10-26
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