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West Virginia University · 17 hours ago

(Hybrid) Program Coordinator - Health Affairs Institute

Morgantown, WV

Full-time

Hybrid

Entry, Mid Level

2+ years exp

West Virginia University is seeking a Program Coordinator for the Health Affairs Institute within the School of Public Health. This role involves coordinating the Office of Administration, developing reports, maintaining budgets, and ensuring accurate implementation of policies related to state-funded awards.

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Responsibilities

Develop comprehensive reports on ongoing programs and submit summary reports to management each month

Help build positive relations within the team and external parties

Keep updated records and create reports or proposals as they pertain to HAI leadership

Ensure accurate implementation of policies and practices associated with state-funded awards

Maintain an updated list of program contact information

Research and share funding opportunities with all public and private stakeholders

Assist with program audits, as needed

Attend DoHS, public, and program meetings on an as-needed basis by the Health Affairs Institute

Develops and recommends new or revised program goals and objectives as requested or required by the Director

Maintains budget and tracks expenditures/transactions as required

Conduct and/or review query analysis as needed

Project management as requested by the state or Health Affairs Institute (developing meeting minutes, agendas, scheduling meetings, managing calendars)

Oversees daily operations, coordinates activities of the program, and determines priorities

May develop and/or facilitate workshops, meetings, or conferences, coordinates logistics, scheduling and participant communications

Coordinates activities and/or functions in accordance with established priorities, time limitations, funding limitations or other specifications

Tracking and reporting on project milestones

Assisting in contract and sub-contract issues

Work onsite to support projects as needed

Receive, sort mail/surveys

Counting and depositing funds as needed

Other duties as assigned

Qualification

State programsOffice administration experienceMicrosoft OfficeCommunication skillsProject managementInterpersonal skillsOrganizational skills

Required

Bachelor's degree in related field

A minimum of two (2) years of office administration or similar experience

Relevant experience with grants

Any equivalent combination of related education and/or experience will be considered

All qualifications must be met by the time of employment

Knowledge and understanding of state Departments of Health and Human Services programs

Excellent organizational, verbal/written communications, and interpersonal relationship skills are essential to this position

Proficiency in Microsoft Office software applications

Ability to interface with various levels of state personnel

Valid Driver's License and ability to travel on an intermittent basis if/when required

Preferred

Master's degree preferred

Benefits

37.5-hour work week

13 paid holidays (staff holiday calendar)

24 annual leave (vacation) days per year (employee leave)

18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)

WVU offers a range of health insurance and other benefits

401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.

Wellness programs