ONE DAY TO REMEMBER · 7 hours ago
Part-Time Administrative Assistant to the Executive Director
Pittsburgh, PA
Part-time
Hybrid
Entry Level
2+ years expOne Day to Remember is seeking a highly trusted, proactive Administrative Assistant to the Executive Director to serve as a true partner to our Executive Director. This role involves managing the Executive Director's calendar, supporting workflow efficiencies, and assisting with donor management, all while maintaining a positive presence.
Non-profit Organization Management
Hiring Manager
Rachel Antin
Responsibilities
Manage the Executive Director’s calendar, scheduling and coordinating internal and external meetings
Create structure and efficiencies within the Executive Director’s workflow and current workload
Translate ideas and conversations into clear plans, timelines, and next steps
Prepare meeting agendas, decks, and concise follow-up summaries with clear action items
Track key initiatives and follow up with internal team members, board members, donors & partners
Research and prepare briefing materials for conversations with partners and donors
Assist with invoices, donor management, and administrative tracking
Support planning and execution of events, leadership meetings, and special projects
Maintain and update donor records in GiveButter
Process incoming donations and ensure timely acknowledgments by mail and email
Provide monthly updates on significant contributions ($2,500+) for donor recognition
Qualification
Required
Ideally 2+ years of experience in an executive assistant, administrative, or operations role
Strong written and verbal communication skills
Excellent organizational skills and attention to detail
Strategic thinker with sound judgment and follow-through
Proven ability to manage multiple priorities simultaneously
Proficiency with Google Workspace and scheduling tools
Passion for One Day to Remember and the families we serve
Must be based in Pittsburgh; hybrid role with required in-person availability
Comfort working in a mission-driven environment that supports families navigating terminal cancer
Preferred
Creates structure and efficiency wherever they go
Operates with urgency while remaining calm under pressure
Anticipates needs and takes initiative without being asked
Builds strong, trusting relationships and thrives in a team-oriented environment
Is resourceful, proactive, and consistently two steps ahead
Company
ONE DAY TO REMEMBER
One Day to Remember is a nonprofit organization dedicated to creating lasting memories for children who have a parent with a life-limiting illness.
1 employee
Funding
Current Stage
Early StageLeadership Team
Rachel Antin
Founder and Executive Director
Company data provided by crunchbase