NEOGOV · 4 hours ago
Senior Administrative Specialist - Central Administrative Services
City of Corvallis, OR
Full-time
Onsite
Mid, Senior Level
$26.38/hr - $33.51/hr
3+ years expNEOGOV is a part of the City of Corvallis, which seeks a Senior Administrative Specialist to support various departments in administrative tasks. The role involves performing complex clerical duties, assisting with budget development, coordinating recruitment processes, and providing customer service support.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Performs routine accounting and data entry duties such as processing accounts payable, receivables, invoices, purchase orders, petty cash, and vendor set-up
May also perform non-routine duties such as prepare deposits, reconcile spreadsheets and reports, prepare correcting journal entries and assist others with corrections
Serves as bookkeeper for accounts such as accounts receivable and accounts payable
Assists in annual budget development, cash flow projections, monthly monitoring, or reporting
May compile budget information provided by others, enter into spreadsheets or perform data entry
Assists with coordination of recruitment and new employee processes such as scheduling interview processes, monitoring skills testing, processing personnel and new employee forms, and creating new employee ID badges
Trains and reviews work of other administrative support employees, may act as leadworker over projects
Facilitates the contract and procurement process in compliance with City policy, specifications, and procedures for the Department and supported departments
Prepares, edits and reviews contracts; routes contracts and procurements for approvals; monitors new and ongoing contracts and procurements; and may act as a resource on City contract and procurement policy for Department and supported departments
Leads and facilitates front desk or customer service operations
Assists walk-in customers, answers phones, routes calls, takes messages, screens calls, and sends or responds to e-mail for others
Coordinates delivering or receiving will call items for Department and supported departments
Performs various customer service duties such as responding to community complaints, agency requests, and issues permits
Coordinates and monitors check-out or booking processes and maintenance of shared City Hall block resources such as the shared vehicle pool, conference rooms, and shared equipment
Provides advanced administrative support such as coordinate arrangements, prepare materials, provide technical or administrative support, and schedule public meetings
Facilitates records retention guidelines for the Department and supported departments
May create, maintain, document, and manage department electronic and paper records and filing systems
Assures files are archived and disposed of properly, per records retention guidelines, and performs network directory housekeeping
Composes documents, letters, memoranda, or notices from brief instructions or through own initiative and performs advanced word processing
Composes legal/technical/confidential documents
Supports staff by proofreading, editing, optimizing final PDF or electronic document versions, and assuring documents meeting format requirements
May be responsible for special projects such as departments records management projects, procedure updates or improvements with supported departments, and new or short-term process implementations
Provides research as directed and defined, prepares documentation, prepares and/or maintains project tracking tools, provides quality control throughout project such as reviewing completed work or running reports and validating data or filing accuracy, and trains Department staff on updates
Prepares Council and advisory body packets, agendas, and staff reports
Maintains current membership of advisory boards
Maintains public archives for Council and advisory board related materials
Coordinates arrangements for public processes, schedules public meetings, and prepares and sends public notices
Takes and transcribes or arranges transcription for public hearing or public meeting minutes that are an official public record of the City
Provides technical meeting support for hybrid, in person, or online meetings
Posts and maintains City calendar as related to Department and supported departments public information
Prepares, creates and coordinates standards guides and reference materials, standard operating procedures, internal and external customer resources, department/division newsletter or other official department/division publications
Develops procedures for all operations in area of responsibility
Ensures consistency and accountability by creating written documentation for all procedures and training
Develops and provides training for department specific software applications and serve as a resource for those applications
Acts as a departmental resource for word processing, spreadsheet applications, PDF processing, and the Microsoft Office suite
Creates, maintains, and updates Department and supported departments web pages
Monitors Department and supported departments web pages for outdated information, requests updated information from appropriate department contacts, and updates content as directed
Purchases office supplies and equipment
Ensures operation of equipment including preventive maintenance, arranging for repairs, and maintaining consumable equipment and supply inventories
Assists with distributing and processing City-wide, Department, and supported departments' mail, interoffice mail, and packages
Represents department/director on interdepartmental committees such as the recycling, employee recognition, or newsletter committee when required
Assists other administrative staff and perform other related duties including those of any classification below Senior Administrative Specialist
May operate and drive a motor vehicle safely and legally
Acts ethically and honestly; applies ethical standards of behavior to daily work activities and interactions
Builds confidence in the City through own actions
Conforms with all safety rules and performs work is a safe manner
Delivers excellent customer service to diverse audiences
Maintains effective work relationships
Adheres with all City and Department policies
Arrives to work, meetings, and other work-related functions on time and maintains regular job attendance
Qualification
Required
High school diploma or equivalent
Three years of related work experience or education in office/business practices and procedures including accounting and/or budgeting
Accurate clerical skills in typing/word processing, filing, and operating office equipment
Ability to type by touch, proofread, and edit
Ability to maintain manual and computerized filing and record-keeping systems
Proficient use of business English, spelling, punctuation, grammar, basic math, and advanced bookkeeping terms and concepts
Ability to use a computer for extended periods of time to perform the essential functions of the position
Demonstrated knowledge of or ability to learn office and department specific computer hardware and software used by position (word processor, e-mail, electronic calendar, spreadsheet, etc.)
Ability to coordinate, assign, and review the work of others
Effective interpersonal, communication, and telephone skills
Ability to act independently under general guidelines and use critical thinking skills
Ability to get along with coworkers and the general public, and maintain effective working relationships
Ability to maintain confidentiality and exercise discretion and judgment in dealing with sensitive or confidential information
Ability to pass a background check and/or criminal history check
Possession or ability to obtain and maintain a valid Oregon Driver's License may be required
Demonstrable commitment to sustainability
Demonstrable commitment to promoting and enhancing equity, diversity, inclusion and accessibility
The individual shall not pose a direct threat to the health or safety of the individual or others in the workplace
Benefits
The City of Corvallis offers a comprehensive benefits package to employees and eligible dependents.
This position is represented by the AFSCME Labor Contract.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase