Jackson Lewis P.C. · 1 day ago
Office Services Coordinator
US - CA - Orange County
Full-time
Onsite
Entry Level
$26/hr - $33/hr
1+ years expJackson Lewis P.C. is a law firm focused on employment and labor law, providing strategic solutions for employers. The Office Services Coordinator role involves supporting the Orange County office by maintaining office areas, managing supplies, and assisting the litigation team with administrative tasks.
Consulting
Responsibilities
Provide pleasant and professional customer service to all office personnel and guests
Prepare mail and all US/FedEx/UPS packages, sorting and distributing incoming mail. Receive, sort, and disseminated mail to departments and law attorneys
Assist with maintaining client records and confidentiality by inspecting and delivering all parcels to the correct department
Manage firm email to ensure all copying, binding, and tabbing was accurately processed and defined by the attorneys and their assistants
Assist with all aspects of document reproduction and processing: copying, scanning, date stamping, document binding, and faxing
Support users’ desk-side, focusing on workstation/laptop preparation, deployment and maintenance, printer support, assisting with Audio/Visual systems, and all general hardware and software support
Oversee the planning, configuration, troubleshooting and maintenance of all telecom hardware and software supported by the firm
Troubleshooting and performing minor repairs (i.e., clearing paper jams, changing toner/ink cartridges, emptying equipment waste receptacles)
Scheduling service calls as needed and maintaining vendor relationships on ongoing bases
Prepare and maintain conference rooms for meetings- set up and clean up, and scheduling
Cleaning the kitchen and related equipment on a regular basis, including filling, running and emptying the dishwashers, and upkeep of the facilities
Monitored inventory of supplies such as labels, boxes, envelopes, and kitchen supplies for the office
Move boxes and other heavy items, which may include assisting with furniture moves
Conduct daily walk-through of office space to notice any blown light bulbs, repairs needed or general cleaning issues; report these to building liaison
Inventory and send files to the off-site storage facility and organize and clean the file workroom
Covering receptionist duties as needed. Provide virtual receptionist backup support for up to 5 offices
Provide other administrative assistance as appropriate and requested
Qualification
Required
One to four years of experience in a professional services environment
Knowledge of office equipment including telephones, copy/scan/fax equipment and computers, Microsoft Office 360 (Outlook, Teams, Excel, Word, PowerPoint), Adobe PDF or Kofax power PDF experience is preferred
Must be able to lift 25 - 70 pounds properly. (Position requires some lifting and moving of various office equipment. Ability to retrieve and distribute files or boxes, written documents or office supplies weighing up to 25 pounds and ability to retrieve and replace objects to/from shelves of up to 8 feet high.)
Must be able to take initiative, be reliable, professional, team-oriented, pay attention to detail and have the ability to multitask
Good listening skills to determine what is needed for the customer
High School Diploma or equivalent
Preferred
Prior law firm experience preferred
Benefits
Medical, dental, vision, life and disability insurance
401(k) Retirement Plan available
Profit Sharing (after required length of employment)
Flexible Spending & Health Savings Account
Firm-paid holidays, vacation, and sick time
Employee assistance program and other firm benefits
Company
Jackson Lewis P.C.
Jackson Lewis P.C.is a workplace law firm.
1001-5000 employees
H1B Sponsorship
Jackson Lewis P.C. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (3)
2023 (3)
2022 (6)
2021 (5)
2020 (3)
Funding
Current Stage
Late StageLeadership Team
Alec Nealon
Partner, Executive Compensation & Employee Benefits
Alison Jacobs Wice
Partner
Recent News
bloomberglaw.com
2025-11-12
Association of Corporate Counsel
2025-09-24
2025-09-09
Company data provided by crunchbase