EPITEC · 13 hours ago
Executive Admin Assistant 3
Bellevue, WA
Contract
Hybrid
Senior Level
$35/hr - $37/hr
5+ years expEPITEC is seeking an Executive Admin Assistant 3 to provide comprehensive administrative support to executive-level leaders. The role involves managing schedules, coordinating travel, preparing documents, and serving as a communication liaison in a fast-paced environment.
Information TechnologyStaffing Agency
Responsibilities
Manage executive calendars, prioritize meetings, resolve scheduling conflicts, and coordinate all logistics (rooms, AV, meals, materials)
Maintain detailed itineraries and ensure executives receive timely critical updates
Interpret and clarify requests; assist with responses and action items
Serve as a key point of contact for internal leadership and external partners with the highest level of professionalism
Maintain ongoing communication with executive-level and industry contacts
Identify urgent communications requiring executive attention
Plan and coordinate domestic and international travel (flights, hotels, transportation, special accommodations)
Schedule executive leadership meetings, company events, and community functions
Arrange VIP visits, including logistics and travel needs
Reserve and maintain executive conference rooms, equipment, and materials
Prepare presentations, reports, spreadsheets, memos, contracts, and other executive-level documents
Establish documentation standards and create reusable templates
Gather and format data to support executive communications
Process timely and accurate expense reports, including budget allocations
Maintain office equipment, supplies, and department inventories
Support office operations, department events, and general administrative tasks
Assist with resolving basic IT access issues (network, applications, printing)
Coordinate gestures such as thank-you notes or flowers when appropriate
Support special projects or committees as needed
Qualification
Required
8+ years of EA experience supporting VP-level leaders
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint)
Strong relationship-building skills across all levels of leadership and external partners
Excellent written and verbal communication skills
Ability to read, draft, and interpret executive-level documents
Proven ability to handle confidential information with discretion
5–7 years of administrative support experience supporting VP-level executives or higher
Preferred
Bachelor's degree preferred
Bilingual in Korean/English strongly preferred
Company
EPITEC
Epitec is a premier technology services and professional staffing company.
1001-5000 employees
H1B Sponsorship
EPITEC has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (189)
2024 (148)
2023 (154)
2022 (266)
2021 (203)
2020 (172)
Funding
Current Stage
Late StageLeadership Team
Mark Ruma
Chief Operating Officer (COO)
Company data provided by crunchbase