NEOGOV · 2 days ago
Part-time Program Specialist 2 - WFED
Bremerton Campus, WA
Full-time, Part-time
Onsite
Entry Level
$20.94/hr - $27.96/hr
2+ years expOlympic College is seeking a motivated, detail-oriented Part-time Program Specialist 2 to support the Workforce & Economic Development Division. This role involves coordinating workflows across operations, scheduling, course updates, logistics, and marketing assets for the Continuing Education program while collaborating with campus and community partners.
GovTechHuman ResourcesInformation TechnologySoftware
No H1B
Responsibilities
Maintain online curriculum management database for the CE course catalog, including course data entry and publishing in CampusCE and ctcLink. Troubleshoot issues as needed
Review public catalog, identify potential edits needed, recommend changes to the Director, and make changes approved by the Director
Assist the Director in establishing and updating class logistics. This includes room scheduling, instructor communications, and supply preparation
Coordinate and deliver change communications for CE course modifications—draft notices, update catalog/website, and notify impacted students, instructors, and campus partners within established timelines
Provide direct customer support to students, instructors, and community members: respond to questions (in person, phone, and email), deliver program information (courses, schedules, registration, policies), process basic requests, and escalate issues to the appropriate staff member per established procedures
Attend Continuing Education staff meetings and relay key updates between program staff and communications or media teams
Assist the Director in candidate interviews for CE instructors
Support data entry and student registration processes following the operational procedure provided by the Director
Review, update, and distribute CE marketing materials, including flyers, brochures, digital ads, and web event listings
Serve as the main point of contact for WFED staff regarding marketing asset status
Maintain organized media libraries and update asset files as needed
Apply Olympic College branding and messaging guidelines and coordinate with the Communications Department for alignment, reviews, and approvals as needed
Support Director in proofreading and production for the CE quarterly brochure & Constant Contact messages; assist Director with layout adjustments and tracking version edits
Monitor timelines for promotions and ensure deliverables meet deadlines and workflow requirements
Collaborate with internal departments to streamline communications related to marketing content updates and approvals
Prepare and maintain various forms and reports related to program metrics & performance, promotional effectiveness, and other reporting
Track marketing asset approvals, version histories, and delivery timelines. Maintain a centralized system for marketing asset approvals and version histories; monitor delivery timelines to meet release dates
Prepare and distribute outreach materials
Provide general office support and other program duties as assigned
Qualification
Required
At least two years of experience in project coordination, marketing support, education, communications, event planning, or a related administrative field
Proficiency in Microsoft Office Suite, including Excel, Teams, and SharePoint
Strong attention to detail and organizational skills
Availability for an in-person work schedule
Preferred
Associate's degree or equivalent experience
Experience working in a higher education or continuing education setting
Familiarity with CampusCE and/or ctcLink (or other database systems)
Working knowledge of marketing workflows and asset lifecycle management
Experience using tools like Canva, Adobe Acrobat & Constant Contact for reviewing (not designing) marketing content
Benefits
Deferred Compensation Program (DRS) retirement savings plan
TIAA supplemental retirement savings plan
Sick leave
Paid holidays
Aflac
Space available tuition waiver
Employee Assistance Program (EAP)
Fitness center
Reduced rate
Priority consideration on-site childcare on a space available
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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