The Neon Museum · 23 hours ago
Payroll Accountant
901 Admin Campus, Las Vegas, NV, US
Full-time
Onsite
Mid Level
$50K/yr - $60K/yr
3+ years expThe Neon Museum is a nationally accredited non-profit organization dedicated to preserving and exhibiting iconic Las Vegas signs. They are seeking a Payroll Accountant responsible for overseeing payroll operations, ensuring compliance with regulations, and managing payroll records and reporting.
Museums & Institutions
Responsibilities
Ensure compliance with all applicable federal, state, and local payroll, wage and hour
Maintain strict confidentiality and security of payroll and employee information and ensure appropriate data access controls
Maintain accurate payroll/journal entry records, reports, and documentation in accordance with internal policies and legal requirements
Manage end-to-end bi-weekly payroll processing for the Museum, ensuring accurate and timely pay for all employees (hourly, salaried, part-time, and seasonal as applicable)
Review and submit for approval payroll-related changes including new hires, terminations, pay rate changes, job changes, and leave impacts
Administer payroll deductions and withholdings, including benefits, retirement contributions, garnishments, and other authorized deductions
Coordinate with department leaders and Human Resources to ensure accurate timekeeping, scheduling inputs, and employee data integrity
Process off-cycle payrolls and adjustments as needed (final payments, retro pay, reimbursements, etc.)
Reconcile payroll registers, payroll liability accounts, and general ledger entries; partner with Finance on payroll journal entries and month-end close
Oversee payroll tax filings and payments, including quarterly and year-end processing through ADP (W-2 preparation and distribution)
Serve as the primary point of contact for Museum staff regarding payroll questions, discrepancies, and resolution of issues in a timely and professional manner
Manage payroll system configuration and ongoing maintenance, including updates, testing, and process improvements
Establish and maintain payroll procedures and internal controls to support accuracy, confidentiality, and risk mitigation
Support internal and external audits related to payroll, tax reporting, and financial controls by providing accurate records and documentation
Prepare payroll-related reports and summaries to support budgeting, grant reporting, leadership requests, and operational planning
Monitor payroll practices and recommend improvements that enhance efficiency, compliance, and the employee experience across the Museum
Checks figures, postings and documents for correct journal entry, mathematical accuracy and proper codes
Assists in budget preparation and review
Compiles statistical, financial, accounting or auditing reports and tables on assigned topics, including the operating budget, cash receipts, expenditures, accounts payable and receivable and profits and losses
Ability to process journal entries throughout the month in preparation for the month end closeout
Process bank reconciliations monthly
Qualification
Required
3-5 years of payroll processing experience with a strong understanding of compliant payroll practices
Bachelor's degree in accounting, Finance, or equivalent experience
Knowledge of payroll processing, payroll tax, and wage and hour compliance (federal, state, and local)
High attention to detail with excellent accuracy in data entry, calculations, and audits/reconciliations
Advanced ADP payroll processing experience is essential
Requires knowledge and understanding of generally accepted accounting practices and procedures
Requires ability to manage and protect confidential information
Requires basic proficiency in math and finance
Requires proficiency in QuickBooks and Microsoft Office Suite, and an ability to adapt to new software as required
Requires the temperament to work in fast-paced work environment under frequently changing conditions
Requires excellent oral and written communications skills
Must be able to read, write, and communicate effectively in English to perform essential job duties
Requires ability to work effectively both independently and as part of a team environment
Requires ability to multitask, prioritize, and remain productive despite frequent interruptions
Preferred
Payroll certification (CPP, FPC, or similar)
Benefits
Subsidized employee health insurance, including dental and vision coverage.
Employer-contributed 403(b) retirement plan.
Fifteen days paid vacation annually (full time only), increasing with tenure.
Additional 10 days observed paid holidays per annum.
Paid sick leave.
Museum store discount and other discount programs.
Counseling and advice benefits.
Employee complimentary museum ticket program for friends and family.
Company
The Neon Museum
The Neon Museum collects, preserves, studies and exhibits iconic Las Vegas neon signs for educational, historical and cultural enrichment.
11-50 employees
Funding
Current Stage
Early StageRecent News
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