ServingSchools · 1 day ago
Administrative Assistant - School Operations and Certification Support
Bangor, ME
Full-time
Onsite
New Grad, Entry LevelServingSchools is focused on enhancing educational operations, and they are seeking an Administrative Assistant to provide clerical and operational support for school programs. This role involves managing front-office operations, maintaining records, processing billing for MaineCare services, and assisting with teacher certification documentation.
Education
Responsibilities
Provide general administrative assistance to school leadership and staff
Manage front-office operations, including phone calls, emails, visitor check-in, and correspondence
Maintain student, staff, and program records in accordance with district and legal requirements
Prepare reports, forms, schedules, internal communications, and process purchase orders, invoices
Coordinate meetings, appointments, and school events
Maintaining the student database
Maintaining a master schedule of IEP/504 meetings
Maintaining the staffing documents
Organizing and maintaining special education students compliance office documents
Process billing for MaineCare or extended care programs accurately and on schedule
Track student enrollment, attendance, and service usage for billing purposes
Prepare invoices and statements for families or relevant agencies
Maintain financial records and assist with the reconciliation of payments
Respond to billing inquiries from families and staff in a professional manner
Assist teachers and ed techs with certification, licensure, and renewal documentation
Track certification deadlines and compliance requirements
Maintain confidential certification records and personnel files
Coordinate with district offices, state education agencies, and human resources as needed
Support onboarding processes related to certification and credential verification
Qualification
Required
High school diploma or equivalent
Previous experience in an administrative or clerical role, preferably in an educational setting
Strong organizational and time-management skills
Proficiency in Office software, including word processing, spreadsheets, and databases
Ability to handle confidential information with discretion
Preferred
Associate's degree or higher in administration, education, or a related field
Experience with school billing systems or financial record-keeping
Familiarity with teacher certification or licensure processes
Familiarity with MaineCare, but BSD is willing to train
Experience working in a public school or school district environment
Company
ServingSchools
ServingSchools is an online marketplace providing schools, agencies and job seekers a fast and easy way to find each other.
Founded in 2000
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase