The Seagate Hotel, Golf & Beach Club, Autograph Collection · 19 hours ago
Administrative Assistant – Insurance & Risk
Aventura, FL, US
Full-time
Onsite
New Grad, Entry LevelThe Seagate Hotel, Golf & Beach Club, Autograph Collection is seeking an Administrative Assistant for their Insurance & Risk department. This entry-level role provides support for insurance programs, risk management activities, and claims processes, ensuring accurate documentation and compliance with insurance requirements.
Hospitality
Responsibilities
Support the administration of the Company’s insurance programs, including Property, General Liability, Construction, Auto, Workers’ Compensation, Cyber, EPLI, Directors & Officers, and other lines of coverage
Assist in gathering underwriting information, preparing renewal submissions, and coordinating with insurance brokers and carriers
Maintain insurance files, schedules, certificates of insurance (COIs), policy logs, and renewal calendars
Review, track, and follow up on vendor, tenant, and contractor COIs to ensure compliance with Company requirements
Support first‑party and auto claim reporting by gathering documentation, filing claims, and coordinating with adjusters
Assist in reviewing contracts for basic insurance compliance and risk‑transfer requirements
Monitor insurance inboxes, respond to routine inquiries, and escalate complex matters to the Manager
Help collect and organize data for budgeting, premium allocations, and reporting
Maintain accurate documentation within risk management platforms (Evident, Yardi, Indio, or similar)
Conduct basic research on insurance markets, products, and coverage benchmarking
Provide administrative support for safety initiatives, incident tracking, and claims trend reporting
Assist with other insurance and risk‑related tasks as assigned
Qualification
Required
Prior insurance experience (insurance administration, brokerage, underwriting assistant, claims assistant, or similar) is required
Foundational knowledge of insurance (coverage types, basic policy structures, certificates, endorsements) is required
Strong attention to detail and accuracy in documentation
Ability to read and interpret basic insurance documents and COIs
Strong organizational skills and ability to manage multiple deadlines
Effective communication skills for working with internal teams and external partners
Proficiency in Microsoft Office (Excel, Outlook, Word)
Preferred
Associate's or Bachelor's degree in Business, Insurance, Risk Management, or related field is preferred
Experience with risk management systems is a plus
Exposure to claims processes or insurance compliance is a plus
Company
The Seagate Hotel, Golf & Beach Club, Autograph Collection
The newly renovated Seagate is the only resort in Delray offering guests exclusive access to a private beach with new beachfront dining, Atlantic Avenue's most spacious guestrooms, a championship golf course, full-service spa, two swimming pools, and the all-new Bourbon Steak by Michelin starred chef Michel Mina, now open.
Founded in 2009
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase