NEOGOV · 17 hours ago
Accounting & Licensing Clerk
Hales Corners, WI
Full-time
Onsite
New Grad, Entry Level
$22.41/hr - $24.61/hrNEOGOV is associated with the Village of Hales Corners, a local government within Milwaukee County. The Accounting & Licensing Clerk will perform data entry for payment requests, handle accounts receivable functions, maintain audit worksheets, and assist with election duties, while ensuring effective community relations.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Performs data entry for all requests for payment by the Village and generates processing of accounts payable through check runs and credit card payments
Handles all accounts receivable functions including but not limited to sewer, fire inspection, and planning invoicing. Tracks payments and sends out 2nd and final notices as needed
Maintains multiple audit worksheets including but not limited to health grants, sewer receivables, planning receivables, and accounts payable
Completes monthly reviews of contents of expense accounts to ensure accuracy
Acts as back up to the first point of contact, processes cash payments, giving attention to correctness of documents and checks, and other receipts, reconciles register and prepares deposits
Uses specialized software programs for Village records to respond to queries and enter/manage data as assigned
Utilize village software programs to answers inquiries from the public about property assessment and property tax records. Assists with the processing of tax payments
Sends out annual and bi-annual renewal packets to prior year license holders
Insures that notices are published for licenses whenever required by state statute
Reviews license applications for completeness and ensures any necessary department inspections are complete prior to issuing a license
Processes applications for all licenses issued by the Village in accordance with applicable state statute or Village ordinances
Maintains the village’s license tracking spreadsheet to ensure when a particular kind of license is limited by state statute or village ordinance, maintains a record of the number of licenses issued and the number available to be issued
In conjunction with the Administrator-Clerk-Treasurer and Deputy Clerk, assists with maintaining up to date WisVote records and data entry of new registrations or absentee requests
Assists with other election duties including but not limited to ordering election supplies, absentee ballot processing and Election Day assistance
Assists the general public in problems pertaining to village matters and handles general complaints in order to support positive community relations. Screens and routes calls, visitors; answers and/or refers complaints and inquiries to appropriate persons; assists at counter for Village inquiries; and maintains effective customer relations with clientele at counter, by phone, and/or email
Makes updates to the village website ensuring current info is provided
Orders supplies for the Admin Office and does regular inventory
Creates quarterly newsletter for the village
Maintain record retention of administration files and inventory of what can be destroyed/when. Coordinates record destruction with vendor and/or Police Department
Other duties as may be assigned
Qualification
Required
High School Diploma or GED required
Office administration experience and demonstration of progressive responsibly work experience; or equivalent combination of training and experience from which comparable knowledge, skills, and abilities can be attained
Ability to type and use computer with speed and accuracy
Considerable knowledge of Microsoft Office programs
Ability to prioritize, organize, and perform work independently, and to manage multiple priorities and projects, making changes as circumstances dictate
Thorough knowledge of business English, grammar, punctuation, and arithmetic
Thorough knowledge of the statutory clerk and treasurer functions or ability to acquire such knowledge during a reasonable period of training
Thorough knowledge of the functions, laws, rules, regulations, and policies of the Village or ability to acquire such knowledge during a reasonable period of training
Ability to maintain confidentiality, and make responsible decisions in accordance with established policies and procedures with limited supervision
Ability to communicate effectively orally and in writing
Ability to deal with the public efficiently, tactfully, and courteously
Ability to establish and maintain effective working relationships with other employees, public officials, and the general public, and to effectively and discreetly convey information
Possession of a valid Wisconsin driver's license
Preferred
Completion of college coursework in accounting, public administration, or government
Knowledge of standard office procedures, systems, and equipment
Benefits
Health, Dental, Vision Insurance
Wisconsin Retirement System
457b Retirement Plans
Employee Assistance Program
Flexible Spending Account
Life Insurance
Income Continuation Insurance
Paid Time Off
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
Founded in 1999
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase