Fred Hutch · 1 day ago
IRO Administrative Assistant II – Funding and Training Support
Seattle, WA
Full-time
Onsite
Entry Level
$27.01/hr - $38.45/hr
4+ years expFred Hutchinson Cancer Center is an independent, nonprofit organization focused on cancer treatment and research. The IRO Administrative Assistant II will support the Institutional Review Board by verifying research approvals, maintaining training compliance, and providing administrative support to the IRO management team.
Hospital & Health Care
No H1B
Responsibilities
Verification of Funding and IRB/IACUC Approvals:
Before funding can be awarded, confirm that all funding source documents (FSDs) include valid approval dates for applicable human and animal research protocols:
Support study teams with completing the Funding Verification and Activation Form (FVAF) and Confirmation of Limited Activity Form (CLAF)
Confirm funding has appropriate IRB and IACUC approvals
Alert study teams when additional IRB or IACUC submissions are required
Communicate the need to update Hutch IRB or Hutch IACUC databases when information is incomplete or inaccurate
Provide IRB/IACUC Certification Letters as requested by investigators, the Fred Hutch Office of Sponsored Research (OSR), or Funding Agencies and Sponsors
Support Compliance with Training Requirements
Maintain and audit Human Subjects Protection (HSP) and Good Clinical Practice (GCP) training records in the Learning Management System (LMS) for Cancer Consortium investigators
Set up and manage logistics for on-going in-house Human Subject Protection training lectures such as:
Schedule rooms, request appropriate A/V equipment
Coordinate additional needs – such as catering, copies of materials
Provide or confirm completion or certification letters of HSP or GCP training, as requested by staff or OSR
Send follow-up email to personnel and their managers 30 days after HSP or GCP expiration
Notify IRO Assistant Director of outstanding expired HSP training and GCP training for Cancer Consortium personnel in accordance with IRB policies
Coordinate updates to Fred Hutch CITI Program account
General Duties Required to Support the IRO Management Team and IRB/IACUC Committees:
Assist the IRO management team with scheduling meetings, conference calls, reserving conference rooms, etc
Work closely with, and in support of, the Chairs by serving as the coordinator and recording secretary for IRO subcommittees
Consult with the IRO Director on preparation of the agenda for subcommittee meetings
Draft meeting minutes within two days but no later than a week of the subcommittee meeting
Follow-up on all IRO subcommittee action items in a timely manner
Work closely with the IRO Assistant Director and IRO Coordinator Supervisor to coordinate the annual Joint IRB Meeting and other committee events
Process quarterly IRB and IACUC member stipend payments
Support the IRO Director in fulfilling all responsibilities as defined in the Office of Director Policy on Human Research Protection Program
Assist the IRO Director and other IRO staff, when needed, with expense reports, travel, and conference attendance management
General IRO Duties and Support
Respond to and triage incoming emails to the main IRO email inbox
Research applicable policies and forms to independently respond to questions, and escalate complex inquiries as needed
Answer and route incoming calls to the main IRO phone line
Take minutes at all staff meetings
Order office supplies
Provide other needed support, as delegated by the IRO Director or IRO Assistant Director
Analysis and Processing of Administrative Modification Submissions for IRB
Screen administrative IRB submissions for completeness and compliance using standard forms, historical records, and other resources
Gather additional data as necessary from researchers, study staff, and others
Advise researchers of submission problems and suggest solutions
Compose result letters that clearly and accurately communicate IRB approvals to investigators
Ensure all documentation (checklists, worksheets, etc.) is complete and accurate as required by business processes
Qualification
Required
Requires High School/GED and four years of administrative or relevant experience OR equivalent education/experience
Preferred
Bachelor's degree with a minimum of three years administrative experience, or 4 years of progressively complex relevant experience
Excellent organizational and communication skills
Attention to detail
Ability to work independently and as part of a team
Proficiency in word processing and previous experience with MS Office programs (especially Word, Outlook, and Excel)
Familiarity with Adobe Acrobat
Familiarity with regulatory and/or medical terminology
Benefits
Medical/vision
Dental
Flexible spending accounts
Life
Disability
Retirement
Family life support
Employee assistance program
Onsite health clinic
Tuition reimbursement
Paid vacation (12-22 days per year)
Paid sick leave (12-25 days per year)
Paid holidays (13 days per year)
Paid parental leave (up to 4 weeks)
Company
Fred Hutch
Fred Hutch is an independent, nonprofit organization that also serves as the cancer program for UW Medicine.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
David Browdy
Vice President and Chief Financial Officer
Niki Robinson
Vice President & Chief Operating Officer
Recent News
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