Innovative Reasoning, LLC · 1 day ago
Program Operations Administration Support Specialist
Quantico, VA
Full-time
Onsite
Entry Level
1+ years expInnovative Reasoning, LLC is seeking a Program Operations Administration Support Specialist to provide comprehensive administrative support to the Maritime Expeditionary Warfare Division within DC CD&I. The role involves managing correspondence, scheduling, operational coordination, and ensuring smooth daily operations in compliance with Department of the Navy procedures.
ConsultingGovernment
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Tasker & Correspondence Management (ETMS2): Intake, route, and track taskers; draft and finalize remarks/reports; maintain working drafts/finals on CD&I SharePoint and ETMS2 repositories; manage comment-resolution matrices (CRMs) as required
Executive Admin & Communications: Prepare memos, letters, and binders; format to Department of the Navy standards; log and route calls and correspondence (including classified); maintain rosters and office supplies
Meetings & Events: Coordinate calendars via Microsoft Outlook; prepare agendas, read-ahead binders, and minutes; arrange conference rooms within the Pentagon and Quantico area; notify stakeholders of schedule changes
Records & Document Services: Copy, print, scan, shred, and upload documents to approved data repositories; maintain paper and electronic files in accordance with MExW records procedures
Defense Travel System (DTS): Prepare travel orders and itineraries; review authorizations and vouchers for JTR compliance within four (4) business hours of submission; retain receipts per JTR
Security Support: Transmit security clearance information and process visit authorization requests (VARs) for classified meetings
Operations Coordination: Support daily division operations, calendar management, and meeting preparation for the MExW Operations Officer and Director
Performance Tracking & Reporting: Assist in collecting and maintaining performance metrics, meeting notes, and deliverable status updates for quarterly contract conferences
Prepare and submit monthly accomplishment reports to the Task Lead
Prepare and submit travel request forms and trip reports as necessary
Complete required annual government training
Assist in publishing the Maritime Expeditionary Warfare Annual Report
Qualification
Required
Minimum 1 year of experience in an administrative support role supporting federal contracts or military organizations
Excellent writer with strong analytical comprehension and attention to detail
Highly organized and responsive; able to manage multiple taskers with tight deadlines
Strong interpersonal skills and discretion in handling sensitive information
Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint)
Ability to capture meeting notes and prepare summaries for senior leaders
U.S. citizen with active Secret security clearance
High School Diploma with 1–3 years administrative experience
Preferred
Experience with ETMS2 and Defense Travel System (DTS) strongly preferred
Associate's or Bachelor's Degree in Business Administration, Management, or a related field
DTS Approving Official Training
ETMS2 User Training
Company
Innovative Reasoning, LLC
Innovative Reasoning is a government administration company that offers military and law enforcement training support services.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase