Boulder Care · 4 hours ago
Senior Executive Assistant
Portland, Oregon
Full-time
Hybrid
Senior Level
$75K/yr - $90K/yr
5+ years expBoulder Care is an award-winning digital clinic for addiction medicine, dedicated to improving the lives of individuals with substance use disorders. The Senior Executive Assistant will support the CEO, COO, and executive leadership team by managing complex scheduling, coordinating travel, and facilitating communication to enhance operational efficiency.
Health CareMedicalTelehealthTherapeutics
No H1B
Responsibilities
Own and optimize complex, dynamic personal and professional calendar for the CEO, COO
Prioritize high-impact meetings, manage scheduling conflicts, and anticipate needs
Coordinate internal and external meetings, including board meetings and investor touch points
Plan and book professional (and some personal) domestic and international travel for the CEO, COO, Chief Legal Officer and for all SVP+ level executives
Prepare detailed itineraries and ensure seamless logistics (flights, accommodations, ground transportation, dining, etc.)
Proactively handle last-minute changes and travel disruptions
Assist with expense reporting and invoice approvals for the CEO, COO and Chief Legal Officer
Maintain confidentiality and exercise judgment on sensitive matters
Identify and improve inefficiencies in executive workflows and administrative processes
Help triage and respond to high-priority emails
Draft, edit, and review written communications for clarity and tone
Interface with internal and external stakeholders with discretion and professionalism
Plan, organize, and execute leadership and team gatherings held offsite
Manage event logistics including budgets, venue sourcing, contract negotiation, agendas, travel arrangements, catering, swag, and AV
Coordinate with People/Operations team to ensure alignment with broader company culture goals
Prepare agendas, briefing documents, and presentation materials as needed and in collaboration with / at direction of the Chief of Staff
Track and follow up on key action items and deliverables from CEO and COO meetings
Support note-taking and executive communication workflows, leveraging tools like Notion, Google Docs, and Google slides
Act as a liaison between the executive office and other departments
Partner closely with the Chief of Staff
Support the Office Manager for HQ
Meet satellite offices needs
Will support the company business lines by fielding incoming calls as needed
Qualification
Required
Exceptional written and verbal communication
Team-focused; effective collaboration. Serves both the team and the customer at a consistently high level
Demonstrates problem-solving and analytical skills appropriate for the position
Demonstrates high ethical standards of behavior
Maintains composure under pressure
Regularly demonstrates Boulder's core values
Generally makes effective decisions and takes responsibility for their own mistakes
Takes initiative and demonstrates a high sense of ownership
Proficiency in key tools (e.g., G-Suite, Slack, Zoom, Notion, travel platforms)
5+ years of experience supporting C-level executives
Benefits
Comprehensive medical, dental, vision, and short-term disability benefits designed to take care of our employees and their families
Mental Health Services via insurance coverage, including Talkspace, and EAP for continuous care
4 weeks of vacation accrued per calendar year with a tenured increase to 5 weeks at 2 years of employment
Sick leave accrued at 1 hr for every 30 hrs paid
9 Paid Holidays per year
12 weeks of 100% paid parental leave for the birth or adoption of a child (after 6 months of employment)
401(k) retirement savings
Hardware provided to complete your work duties
Company
Boulder Care
Boulder is a telehealth provider of treatment and long-term support for people with substance use disorders
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$85.16MKey Investors
Advance Venture PartnersFirst Round Capital
2024-05-21Series C· $35.01M
2022-06-10Series B· $36M
2020-01-04Series A· $10.45M
Leadership Team
Stephanie Strong
Founder and CEO
MJ Darby
Co-Founder and Previous Chief Development Officer
Recent News
Behavioral Health Business
2025-10-28
2025-09-26
Behavioral Health Business
2025-08-21
Company data provided by crunchbase