University of Arizona · 1 day ago
Administrative Support Assistant III, Neuroscience
Tucson, AZ
Full-time
Onsite
Mid, Senior Level
$20/hr - $25/hr
5+ years expThe University of Arizona is seeking an Administrative Support Assistant III to join their Department of Neuroscience. The role involves managing office operations, facilities maintenance, and purchasing, while providing support to faculty and ensuring compliance with financial policies.
EducationHigher EducationNon ProfitUniversities
Responsibilities
Primary point of contact for building maintenance and equipment management for which the resolution requires the services of Facilities Management or external vendors. Notify laboratories of upcoming utility shutdowns, etc. Maintain department emergency plans, and serve as primary point of contact during emergency situations
Assist faculty with project-related purchasing, internal billing, and procurement of specialized equipment and materials, including complex requisitions involving quotes, bids, proposals, and international shipping/logistics. Assist faculty with interpreting and applying knowledge of university financial policies and procedures; ensure compliance in all transactions
Manage the departmental PCard, authorizing and tracking use in compliance with University guidelines
Maintain and purchase supplies, hospitality items, departmental copier supplies, etc
Assist with property management, including asset tag management, tracking of off-site items, and coordinating disposal of property per University procedures. Coordinates yearly asset inventories
May assist with faculty and student travel, including securing travel authorizations, booking transportation/lodging, registering for conferences, reconciling expenses, and processing reimbursements in compliance with sponsor and institutional policies
Coordinate the daily opening and closing of the department, maintain operational core facilities such as the photocopier, fax, kitchen, and conference rooms, including assisting meeting coordinators with the conference room technology
Qualification
Required
High school diploma or high school diploma equivalency is required
Minimum of 5 years of relevant experience, or equivalent combination of education and work experience
Strong organizational skills
Excellent verbal and written communication
Ability to perform in a fast-changing environment
Initiative, resourcefulness, sound judgment
Ability to distinguish priorities and work independently or in a group with minimal supervision
Proficient in the Microsoft Office Suite
Proficiency with Zoom
Understanding of UA financial and purchasing policies
Preferred
Experience with the Microsoft Office Suite, particularly Outlook, Calendar, Word, and PowerPoint
Benefits
Health, dental, and vision insurance plans
Life insurance and disability programs
Paid vacation
Sick leave
Holidays
U of A/ASU/NAU tuition reduction for the employee and qualified family members
Retirement plans
Access to U of A recreation and cultural activities
Company
University of Arizona
University of Arizona is a public research university that offers bachelor’s, master’s, doctoral, and professional degree courses.
10001+ employees
H1B Sponsorship
University of Arizona has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (138)
2024 (119)
2023 (146)
2022 (135)
2021 (146)
2020 (93)
Funding
Current Stage
Late StageTotal Funding
$88.9MKey Investors
US Department of EnergyGoogle.orgNational Science Foundation
2024-12-10Grant· $0.61M
2024-06-04Grant· $1M
2023-09-07Grant· $30M
Leadership Team
Chad Herzog
Associate Vice President, Arizona Arts
Recent News
Arizona Daily Star
2025-12-14
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2025-12-09
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2025-12-09
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