SoTalent · 2 hours ago
Administrative Assistant
Walnut Creek, CA
Full-time
Onsite
Senior Level
5+ years expSoTalent is seeking a highly organized, proactive, and strategic Administrative Assistant to support multiple teams including Client Services, Account Engineering, Operations, and Office Administration. The role involves managing communication, overseeing calendar management, and coordinating meetings and events, while ensuring administrative excellence.
Staffing & Recruiting
Hiring Manager
Praveen Rao
Responsibilities
Manage incoming and outgoing communication with clients, brokers, and internal partners
Oversee complex calendar management across multiple leaders and teams
Prepare expense reports, maintain files, track budgets/invoices, and order supplies
Support travel planning and create detailed travel itineraries
Maintain electronic filing systems, contact lists, and tracking documents
Plan and coordinate in‑person and virtual meetings for leadership and cross‑functional teams
Lead the planning of meetings, trainings, and client or internal events—handling logistics end‑to‑end
Oversee all event elements including venue coordination, technology needs, catering, reservations, and travel
Prepare weekly, monthly, and quarterly reports for management teams
Support a collaborative, responsive team environment
Provide backup support to other administrative staff when needed
Take on additional responsibilities as assigned by leadership
Qualification
Required
Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Exceptional attention to detail, organization, and problem‑solving ability
Strong strategic planning, prioritization, and calendar management skills
Ability to adapt quickly, multitask effectively, and maintain a positive, solutions‑oriented mindset
Excellent written and verbal communication skills
Proven experience planning events from concept to execution
Strong relationship‑building and interpersonal skills
Leadership qualities to support and mentor other administrative team members
Ability to handle confidential information with discretion
Creativity in designing visual materials and promotional content
Associate's degree is required
Minimum 5+ years of administrative support and event planning
Preferred
Bachelor's degree is preferred
Company
SoTalent
At SoTechTalent, we specialise in connecting forward-thinking tech companies with world-class talent.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase