Oklahoma State University · 7 hours ago
Administrative Associate AS6518
Stillwater, OK
Full-time
Onsite
Mid, Senior Level
$18.75/hr - $24.76/hr
7+ years expOklahoma State University is seeking a new member for their administrative team at the College of Veterinary Medicine Ranch. This role involves managing administrative tasks, supervising staff, overseeing medical records, and ensuring client satisfaction while collaborating with college administration on processes and accounting functions.
EducationSocial ImpactUniversities
Responsibilities
Supervision of administrative staff while ensuring proper customer service techniques are being used and overall client satisfaction is high
Oversight of the medical records system (EzyVet) ensuring admission/dismissal processes are correct, including accuracy of charges for services and verifying patient/client information is obtained and updated
Discussing payment policy with clients and ensuring payment for services is collected at the time of dismissal
Working in collaboration with college administration (CVM Business Office) to ensure procedures and processes are followed and adjusted as necessary
Responsible for accounting functions of the Ranch including reviewing daily financial reports related to medical records, daily deposits, and CVM financial accounting system
Coordinates with Ranch Manager needs for supplies and equipment and use the OSU procurement systems to place orders ensuring that OSU policy and procedures are followed
Qualification
Required
High School/GED Seven years of experience. Post-secondary education may be substituted for years of experience. (degree must be conferred on or before agreed upon start date)
Preferred
Bachelor's
Must have ability to multi-task
Must have a positive, high energy, enthusiastic attitude committed to public service
Must be able to work under pressure and participate in a team environment
Must have excellent communication skills in order to interact professionally with clients, faculty, staff, students, and all levels of administration
Must be self-motivated and well organized
Must be capable of independent judgment with decision making authority while performing with minimal oversight
Must maintain confidentiality and sensitivity when handling client information
MS Office experience required
Company
Oklahoma State University
Oklahoma State University is a modern land-grant university that prepares students for success. OSU is America’s Brightest Orange.
1001-5000 employees
H1B Sponsorship
Oklahoma State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (73)
2024 (63)
2023 (83)
2022 (68)
2021 (60)
2020 (70)
Funding
Current Stage
Late StageTotal Funding
$261.63MKey Investors
State of OklahomaU.S. Department of AgricultureU.S. Environmental Protection Agency
2025-05-29Grant· $250M
2024-12-10Grant· $0.09M
2024-07-17Grant· $10M
Leadership Team
Don Kyle
CEO, National Center for Wellness and Recovery, Oklahoma State University
Roger Reid
CEO
Recent News
The Journal Record
2025-11-11
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2025-11-08
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2025-11-01
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