UT Health San Antonio · 23 hours ago
Executive Assistant (Mays Cancer Center)
San Antonio, TX
Full-time
Onsite
Mid, Senior Level
5+ years expUT Health San Antonio is a healthcare institution seeking an Executive Assistant to provide advanced administrative support for senior management and executives. The role involves preparing correspondence, managing calendars, and serving as an administrative liaison within the organization.
EducationHealth CareHospitalMedicalProduct Research
Responsibilities
Prepares correspondence, memoranda, reports, or related documents and materials
Initiates routine and non-routine correspondence/memoranda as needed
Prepares and submits departmental requisitions, forms, reimbursements, and vouchers for vendors and staff
Monitors emails and assist with timely and appropriate responses for priority matters
Screens and routes calls and visitors, as appropriate, and resolves routine and complex inquiries
Utilizes assistance of one or more lower level secretaries on a reporting or project basis
Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements accordingly
Assists in directly organizing and obtaining documents needed for meetings
Drafts agendas, and prepares and distributes meeting minutes
Manages meeting logistics and takes appropriate actions as needed to ensure successful outcomes
Organizes and maintains files and key documents for appropriate record keeping
Serves as administrative liaison and first point of contact for resource to departments and offices within the institution regarding policies and procedures
Performs all other duties as assigned
Qualification
Required
Ability to be self-directed in accomplishing the coordination and decision-making responsibilities of administrative processes
Efficiently uses time to identify short and long term priorities; fulfills realistic goals; and responds to schedules of others
Ability to maintain confidentiality of information, documents and materials
Demonstrated ability to effectively communicate verbally and in writing, to include writing and preparing memorandums, letters, and other official correspondence
Detail oriented with meticulous planning and organizational skills while balancing multiple priorities
Proficiency with Microsoft Office Suite
Five (5) years of related experience is required
Benefits
UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas.
Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan.
Fully insured Vision Care benefits are offered by Superior Vision Services.
Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.
Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.
Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP).
A generous leave program offers multiple paid leave options:
Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year.
Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
12 set paid holidays each year.
Employees enjoy a range of discounts on services, tickets, and gym membership.
Company
UT Health San Antonio
UT Health San Antonio is a medical center that provides research, education, physicians, patient care, and community services.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2025-12-01Grant
Leadership Team
Jennifer Potter
Professor Of Psychiatry
William L. Henrich
President
Recent News
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2025-12-24
2025-12-22
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