American Underground Supply · 1 day ago
HR, Accounting & Administrative Specialist
NW Omaha
Full-time
Onsite
Mid LevelAmerican Underground Supply is seeking a dynamic and highly organized HR, Accounting & Administrative Specialist to join their team. This role involves managing day-to-day business operations, ensuring efficiency and compliance while fostering a productive work environment.
Wholesale
Responsibilities
Oversee and coordinate daily business operations to ensure smooth and efficient workflow
Manage human resources functions, including recruitment, onboarding, and employee relations
Manage and process accounts payable transactions, ensuring timely and accurate payments to vendors
Handle accounts receivable activities, including invoicing and collections
Reconcile accounts and resolve discrepancies in a prompt manner
Maintain accurate financial records and documentation
Assist with month-end closing procedures related to accounts payable and receivable
Develop and implement process improvements to enhance operational efficiency
Collaborate with various departments to support organizational goals and initiatives
Ensure compliance with company policies, legal regulations, and industry standards
Provide leadership and motivation to team members, fostering a positive and proactive work culture
Qualification
Required
Bachelor's degree in Business Administration, Human Resources, Accounting, or a related field
Proven experience in HR, accounting, and administrative roles
Strong organizational and multitasking skills
Excellent communication and interpersonal abilities
Outgoing, positive demeanor with a focus on continuous improvement
Ability to analyze data and develop strategic solutions
Proficiency in MS Office Suite and relevant business management software
Administer company systems and platforms, including Epicor, Epicor Learning Center, Affiliated Distributors, Avalara, Paylocity, Indeed, Essential Screens, Ease/Employee Navigator and Voya
Oversee the AD payment calendar and ensure timely processing
Manage HR functions, including recruiting, onboarding and training
Maintain employee time-off records
Receive vendor packing slips, match them with invoices, enter data into the system, and file documents for payment
Review and analyze billing for accuracy and resolve discrepancies promptly
Reconcile vendor statements and company credit card accounts
Coordinate new account setup, including sending and tracking credit reference requests
Prepare, notarize, distribute, and file lien release documents
Maintain and update customer tax-exempt certificates
Organize daily branch paperwork for further processing
Support collections through follow-up emails and calls
Assist customers with billing inquiries by researching invoices, packing slips, and account history
Schedule WASDA appointments and support related administrative needs
Prepare reports and assist with conference planning and logistics
Process customer credit card payments accurately and securely
Maintain office supply inventory and ensure essential forms are readily accessible
Manage safety documentation and ensure compliance records are current
Manage incoming calls by answering, screening, and directing to the appropriate personnel
Organize, maintain, and file company records for efficient retrieval
Perform additional duties as assigned to support business operations
Company
American Underground Supply
American Underground Supply, operating five branch locations in the Midwest, serves utility contractors and municipalities as a leading distributor of pipe, valves, fittings and tools, and a top provider of waterworks services and equipment rentals.
Founded in 2011
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase