Yale University · 5 hours ago
Associate Director, Finance & Administration
New Haven, CT
Full-time
Onsite
Lead/Staff, Director/Executive
$90K/yr - $166K/yr
5+ years expYale University is one of the world's leading research institutions, and they are seeking an Associate Director for Finance & Administration. This role involves managing a complex annual operating budget, providing financial services, and ensuring compliance with university policies while supporting the library's operational and strategic objectives.
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Responsibilities
Provides comprehensive financial services (educational, research and/or clinical) for which (s)he is accountable. Escalates issues or concerns on financial, operational services and administrative business affairs to the Director, Finance & Administration
With the Director, builds financial plans for the unit. Provides comprehensive financial information, analysis and reporting. Monitors and evaluates use of financial resources; recommends adjustments; takes action as appropriate. Oversees, monitors, and authorizes daily financial transactions per policy. Responds to financial inquiries from Dean/ Director/Chair. Identifies available financial resources (current/future); recommends efficient resource deployment to support unit objectives. Prepares all funds budgets. Enables academic leadership focus on program activities by: managing financial support services for the unit; assessing financial and/or operational challenges and opportunities and solving for and/or leveraging these working with the Director and/or others as appropriate; facilitating and strengthening the interface between unit needs/requirements and service providers and activities
Implements and maintains strong internal controls. Provides reasonable assurance of effective, appropriate resource use; accurate financial information; adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. Takes corrective action to protect Yale’s assets, resources, information and reputation. Identifies, communicates, and addresses issues/concerns in a timely and appropriate manner. Ensures all faculty and staff know regulations, policies, procedures and Yale requirements that pertain to their scope of activity. Escalates issues to the Director, Finance & Administration as appropriate
Connects the unit and University through communication, alignment of priorities, and active participation in University administrative priorities. Implements initiatives generated by the Director, Finance & Administration and the University. Represents unit needs, challenges, and opportunities at the Director, and/or University level. Creates opportunities to enhance the image and value of the unit. Shares knowledge and best practices with others
Effectively attracts, retains, and develops high quality talent. Collaborates with HR partners and Director in selection, performance management and career development processes, and addresses employee relations issues in accordance with University guidelines and contractual agreements. With the Director, assesses non-faculty personnel and unit’s future talent needs. Cultivates a diversity of backgrounds and perspectives in the unit. Maximizes employee performance and creates an environment that encourages professional growth and career development of employees. Plays a critical role in onboarding and orienting any new Director, Finance and Administration to the unit’s finances and book of business
With the Director (and, when appropriate, with the Dean/Director/Chair or other key staff) contributes to shaping the unit's financial and operational priorities and the strategic planning process. Translates strategy into actions; assesses resources available for unit goal achievement, e.g., funding, space, technology, staff capabilities and capacity; recommends resource uses to achieve short and long-term goals; identifies factors that may impact the unit’s ability to meet its mission and goals. Recognizes and raises potential issues, ideas and solutions to Director
Qualification
Required
Demonstrated ability to provide quality service and maintain high performance standards
Demonstrated experience in managing relationships and influencing outcomes in a complex organization
Flexible, resilient, and creative attitude
Thorough working knowledge of finance, fund accounting, financial reporting analysis
Ability preparing budgets, forecasts, financial plans; integrating multiple complex pieces of financial information to identify themes, trends, issues
Significant expertise managing financial information in Workday or complex enterprise financial system
Ability to anticipate changes in the business environment and proactively manage change
Solid understanding of internal control concepts and the implementation of internal control systems in a complex business environment
Demonstrated proficiency in Excel
Proven ability to take initiative, work independently and collaboratively, prioritize work, multitask, and meet deadlines
Excellent written and oral communication skills
Ability to adapt communication style to address the needs of individuals at all levels throughout the University
Ability to negotiate skillfully with both internal and external constituents
Bachelors' degree and 5 years of experience or equivalent combination of education and experience
Preferred
Knowledge of Workday and Yale Budgeting Tool, or similar financial management and budgeting tools
Knowledge of Voyager
Experience in a highly regulated organization
CPA or MBA or an advanced degree in business or finance strongly preferred
Company
Yale University
Yale University is a research and education institution that prioritizes its students.
10001+ employees
H1B Sponsorship
Yale University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (355)
2024 (449)
2023 (214)
2022 (208)
2021 (190)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$42.86MKey Investors
Bezos Earth FundAlfred P. Sloan FoundationHyundai Hope On Wheels
2025-10-23Grant
2025-05-21Grant· $0.05M
2023-01-01Grant· $1.27M
Leadership Team
Geoffrey Chatas
Senior Vice President for Operations
Jack Callahan
Senior Vice President for Operations
Recent News
Government Technology US
2026-01-22
2025-12-10
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