Whiteford, Taylor & Preston LLP · 3 hours ago
Legal Administrative Assistant
Richmond, VA
Full-time
Onsite
Mid Level
3+ years expWhiteford, Taylor & Preston LLP is a dynamic and expanding business and litigation law firm in the Mid-Atlantic region, seeking a detail-oriented Legal Administrative Assistant to support their Labor and Employment section. The role involves providing high-level administrative support to attorneys, managing schedules, and assisting with legal document preparation and filing.
ConsultingLegalLegal Tech
Responsibilities
Provide high-level administrative support to attorneys in the Labor and Employment practice group
Draft and edit correspondence, pleadings, motions, and employment-related legal documents
Manage scheduling, calendar coordination, and meeting preparation, including hearings, depositions, and mediations
Assist with preparation and filing of documents with courts and administrative agencies, including state and federal courts, the EEOC, DOL, and other labor agencies
Open, maintain, and close client files in both physical and digital formats in accordance with firm procedures
Conduct conflict checks and support new matter intake processes
Track deadlines for filings, responses, hearings, and compliance-related milestones
Assist with discovery support, including organizing exhibits, maintaining document production files, and coordinating filings
Communicate professionally with clients, opposing counsel, courts, and administrative agencies
Maintain confidentiality of all client and firm information at all times
Manage billing processes for assigned attorneys, including time entry, editing prebills, and handling expense reports
Coordinate with other departments and administrative staff to ensure smooth workflow and case support
Qualification
Required
Experience supporting labor and employment attorneys
Strong understanding of employment litigation, administrative proceedings, and workplace compliance matters
Excellent administrative skills
Strong organizational abilities
Attention to detail
Ability to manage multiple priorities in a fast-paced, deadline-driven environment
High-level administrative support to attorneys in the Labor and Employment practice group
Draft and edit correspondence, pleadings, motions, and employment-related legal documents
Manage scheduling, calendar coordination, and meeting preparation, including hearings, depositions, and mediations
Assist with preparation and filing of documents with courts and administrative agencies, including state and federal courts, the EEOC, DOL, and other labor agencies
Open, maintain, and close client files in both physical and digital formats in accordance with firm procedures
Conduct conflict checks and support new matter intake processes
Track deadlines for filings, responses, hearings, and compliance-related milestones
Assist with discovery support, including organizing exhibits, maintaining document production files, and coordinating filings
Communicate professionally with clients, opposing counsel, courts, and administrative agencies
Maintain confidentiality of all client and firm information at all times
Manage billing processes for assigned attorneys, including time entry, editing prebills, and handling expense reports
Coordinate with other departments and administrative staff to ensure smooth workflow and case support
Strong understanding of labor and employment law practices, including litigation and administrative proceedings
Familiarity with court rules, filing procedures, and employment-related agency requirements
Excellent communication and interpersonal skills to effectively interface with attorneys, clients, courts, and agencies
Strong writing and proofreading skills
High attention to detail, organization, and the ability to prioritize in a deadline-driven environment
Ability to handle confidential information with discretion and professionalism
Proficiency in Microsoft Office Suite (Word, Outlook, Excel) and legal practice management or document management software
3+ years of legal administrative experience, ideally supporting labor and employment or litigation-focused practices
Preferred
Bachelor's degree
Experience with legal billing and timekeeping systems
Familiarity with court filings and administrative agency procedures
Benefits
A competitive salary and benefits package.
Opportunities for professional growth and development within a dynamic and supportive environment.
A collaborative culture that values innovation, integrity, and inclusivity.
Company
Whiteford, Taylor & Preston LLP
Whiteford provides a comprehensive range of sophisticated, cost-effective business law and litigation services to clients ranging from innovative start-ups to middle-market companies to global enterprises.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Gregory Stone
Co-Chair, Technology and Intellectual Property Practice Group
Keith Moulsdale
Partner
Recent News
2025-07-30
Pittsburgh Business Times
2025-01-16
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