RS&H · 10 hours ago
Senior HR Coordinator
Jacksonville, FL
Full-time
Onsite
Mid, Senior Level
3+ years expRS&H is one of the nation’s leading architecture, engineering, and consulting firms, dedicated to creating tomorrow together. The Senior HR Coordinator provides operational and logistical support to the Talent & Organizational Effectiveness teams, managing hiring processes, candidate logistics, and general administrative tasks while identifying efficiencies and improving workflows.
ArchitectureConsultingInfrastructureService Industry
Responsibilities
Support pre-employment and TA operations, including background check follow-up, status updates, referral and conversion tracking, and resolving data discrepancies in partnership with HR Operations
Maintain accurate data, trackers, and documentation across talent management and OE workflows, including spreadsheets, logs, and internal resources
Deliver in-office support, including mail scanning/distribution, check routing, conference room management, and general office coordination
Identify opportunities to streamline or automate workflows using tools and templates and present recommended improvements to leadership
Support event, training, and career fair logistics, including coordinating materials, shipping displays and supplies, managing onsite setup, ensuring proper return shipment of items, and assisting with day-of logistics and staffing needs
Coordinate interview logistics, including scheduling phone, video, and in-person interviews; managing interview panels; arranging candidate travel and expense reimbursements; communicating updates to candidates; and ensuring a positive and seamless candidate experience throughout the process
Monitor and order supplies, including swag inventory, training materials, and other Talent-related operational needs
Provide comprehensive administrative support to the SVP of Talent & OE and the broader team by coordinating meetings, preparing documents, managing correspondence and calendars, and processing, coding, and tracking invoices to ensure accurate documentation for vendor and budget processes
Performs all other duties as assigned
Qualification
Required
Associate's degree in human resources, business administration, or related field preferred or equivalent combination of education and experience
3+ years of coordination or operational support experience, preferably within Human Resources. Additional education beyond minimum requirements may substitute for years of experience. Experience should include: Scheduling or logistical coordination across multiple stakeholders. Working with spreadsheets, tracking documents, or databases
Support requiring confidentiality and attention to detail
Strong proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint)
Excellent organization and time management skills with the ability to manage competing priorities
Strong attention to detail and accuracy in data entry and documentation
Effective communication and customer service skills with candidates, associates, and leaders
Ability to maintain confidentiality and exercise sound judgment
Comfort working onsite to support events, logistics, and office operations
Ability to collaborate effectively with internal partners
Aptitude for identifying process improvements or developing efficiencies through tools and templates
Able to sit and/or stand for prolonged periods of time. Occasionally required to sit and stoop
Specific vision abilities required by this job
Preferred
Internship or project experience in Human Resources
Experience scheduling interviews or coordinating candidate travel
Experience with an Applicant Tracking System (ATS), HRIS, or other workflow systems
Experience supporting career fairs, campus events, or training program logistics
Familiarity with creating or improving templates, trackers, or basic automation tools
Experience coding invoices or working with vendors
Company
RS&H
RS&H Provides Architecture, Engineering And Consulting Solutions.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Lisa Robert
President and CEO
Christopher Roe
Executive Vice President & Business Development Organization Leader
Recent News
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