NEOGOV · 3 hours ago
Executive Assistant to CEO/President
IN 46202, IN
Full-time
Onsite
Mid Level
$50K/yr - $60K/yr
4+ years expNEOGOV is associated with the Indianapolis Housing Agency, which is seeking an Executive Assistant to provide executive support to the CEO/President and the Board of Commissioners. The role involves overseeing communication, managing administrative tasks, and assisting with business development for non-profit affiliates.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Handles a variety of administrative tasks for the Chief Executive Officer/President, including managing the department calendar, drafting outgoing memos and correspondence, and addressing administrative issues within the Executive Office
Ensures assigned work is completed accurately and on time; responds to requests promptly and courteously; and identifies administrative needs of the Executive Office to develop appropriate solutions and/or recommendations
Greets visitors to the Executive's Office, provides assistance, schedules appointments, or directs visitors to the appropriate staff member. Receives incoming calls and answers general inquiries or transfers calls to the appropriate staff member
Assists in the execution of Board meetings by confirming Commissioners' attendance, notifying media and support groups of meetings, preparing meeting materials, distributing packets, attending Board meetings to record minutes, and archiving minutes and records
Assists CEO/President with meeting preparation and attends meetings in order to learn the dynamics of housing
Coordinates the documents related to the HUD Annual contributions; organizes files and ensures proper signatures and records are obtained; distributes all relevant documents to appropriate department heads and staff
Coordinates special events as directed; coordinates with outside vendors to arrange rooms or other facilities, equipment, and catering; prepares and sends invitations; and ensures events are well planned and executed
Maintains and orders office supplies, furniture, and equipment as needed; processes the department's accounts payable; reviews departmental invoices and bills for accuracy; works with vendors to remedy billing issues; ensures compliance with the IHA procurement policies
Prepares travel arrangements (e.g., airline tickets, hotels, registration) and arranges travel advances for IHA employees as requested
Assists Chief Operations Officer (COO) and others with scheduling appointments and paying invoices
Assists Executive Administration with preparing all documentation and correspondence related to the startup of the non-profit and other work related to the Non-profit Affiliates as assigned by Executive Leadership
Plans and schedules meetings and events while serving as a liaison between the non-profit board, staff, and partners
Prepares non-profit board packets and monthly reports as assigned by the CEO
Assists with business development activities, as assigned, related to the non-profit affiliates
Attends meetings and workshops related to further developing the IHA's non-profit affiliates
Demonstrates regular and predictable attendance
Meets all job safety requirements and all applicable OSHA/PERRP safety standards that pertain to essential functions
Performs other duties as assigned
Qualification
Required
A bachelor's degree in business administration or a related field is preferred
Minimum of four (4) years of experience as an executive administrative assistant or administrative assistant for an executive-level position
Complete comprehension of office management systems and procedures
Must possess a valid Indiana driver's license and be insurable under the IHA's plan
Preferred
Ideally, the employee should be a Notary Public, though not required
Benefits
Medical
Dental
Vision
HSA
Employer Sponsored Group Term Life Insurance
Vacation & Sick Time
Approximately 18 Annual Company Holidays
Employer Sponsored PERF Retirement Plan
And many more.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase