Definiti LLC · 20 hours ago
Vice President of 3(16) Fiduciary Services
United States
Full-time
Remote
Senior Level, Lead/Staff
8+ years expDefiniti LLC is a national retirement services company that helps clients manage and administer their retirement plans. The Vice President of 3(16) Fiduciary Services is responsible for overseeing the administration and fiduciary oversight of retirement plan operations, ensuring operational excellence and client satisfaction while driving the growth of the 3(16) line of business.
ConsultingFinancial ServicesRetirement
Responsibilities
Lead, develop and execute the strategic vision for the 3(16) Fiduciary Services Team and other emerging service offerings as assigned
Lead and mentor a team, ensuring professional development and performance excellence
Establish KPIs and monitor team performance to ensure service quality and compliance
Serve as the primary authority for, and ensure timely completion of ERISA 3(16) fiduciary responsibilities, including plan administration, operational compliance, and timely filings
Oversee the review and approval of plan transactions, distributions, and amendments in accordance with regulatory requirements
Ensure adherence to Department of Labor (DOL) and IRS regulations, mitigating fiduciary risk for clients and the firm
Establish and maintain policies, procedures, and workflows to ensure consistent and efficient delivery of services
Collaborate with senior leadership to identify opportunities for service enhancements and business growth
Drive continuous improvement initiatives to enhance efficiency and improve client experience
Act as a subject matter expert for advisors, plan sponsors, and internal stakeholders on fiduciary responsibilities and best practices
Resolve escalated client issues with professionalism and urgency
Monitor regulatory changes and industry trends, updating policies and procedures accordingly
Maintain accurate documentation and audit trails for all fiduciary activities
Conduct regular team meetings, provide performance feedback, and foster a collaborative work environment
Conduct regular client reviews to assess service satisfaction and identify opportunities for improvement
Collaborate with sales and marketing to review and update marketing materials related to 3(16)
Develop, manage, and monitor the fiduciary services department budget, ensuring alignment with organizational goals and cost efficiency
Forecast resource needs and allocate funds to support operational priorities and growth initiatives
Provide regular financial reporting and analysis to senior leadership
Qualification
Required
Deep knowledge of ERISA, DOL regulations, and fiduciary standards
Strong verbal and written communication skills and the ability to build rapport with others remotely while working productively with limited in-person interaction
Proven ability to manage teams and complex operational processes
Experience with recordkeeping platforms and compliance software
Demonstrated experience in budget planning and financial management
Demonstrate sound judgment when making decisions and operate with discretion and integrity
Ability to assess issues as they arise, maintain composure under pressure, and develop thoughtful and appropriate responses
High school diploma or GED required
Minimum of 8 years of experience in retirement plan administration, including 3(16) fiduciary services, with at least 5 years in people management
Demonstrated leadership experience with a strong track record of managing teams and optimizing operational efficiency in dynamic, fast-paced environments
Ability to build rapport with others remotely while working productively with limited in-person interaction
Have access to a reliable and consistently strong, high-speed internet connection suitable for remote work
Designate a quiet, and well-lit space free of as many distractions as possible
Be online and available to work during designated business hours in local time zone
Accustomed to using Microsoft Teams (or similar virtual-meeting applications) to meet with colleagues regularly on video and use the chat feature for quick communications
Accustomed with file-storage and file-sharing tools such as Microsoft SharePoint
Preferred
Bachelor's degree in business, finance, or a related field preferred
Industry certification (e.g., QKA, QPA, CPC, CRPS) preferred or willingness to obtain ASPPA QKA designation or NIPA equivalent
Benefits
A virtual-first work philosophy for most jobs
401(k) with up to 4% match
Flexible PTO allows you to take the time you need for wellness, vacations, and personal matters. We foster a trusting environment where employees manage their workloads responsibly. Time off doesn’t accrue.
12 paid holidays, 2 paid floating holidays, and your birthday is a holiday
Paid Parental Leave
A variety of medical, dental and vision plan options including Definiti subsidized premiums
Company-paid life insurance and short-term disability insurance
Bonus plan eligibility
Company
Definiti LLC
From 401(k) plan design and administration, compliance and actuarial consulting, to pension outsourcing, recordkeeping and 3(16) fiduciary services, Definiti helps organizations deliver smart retirement solutions to their employees.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2023-02-02Acquired
Leadership Team
Kristin Tweed-Andreski
Chief Executive Officer
Recent News
2024-02-23
Company data provided by crunchbase