Sharp Business USA · 1 day ago
Executive Assistant , Home Appliances
Montvale, NJ, US
Full-time
Onsite
Mid, Senior Level
$85K/yr - $94K/yr
5+ years expSharp Business USA is a leading manufacturer of home appliances, and they are seeking an Executive Assistant to provide administrative support to the President and key executives of the SEMCA division. The role includes managing calendars, coordinating travel, preparing reports, and assisting with various departmental functions and events.
ElectronicsInformation ServicesInformation TechnologySoftware
No H1B
Responsibilities
Provide administrative support to the President and Senior Executives, including proactive calendar management, meeting coordination, and follow‑up on action items for leaders and key team members
Make complex domestic and international travel arrangements and reservations for the President and other Senior Executives, including itineraries, changes, and related logistics
Prepare, submit, and track T&E reports electronically in the expense reporting system for the President and other Senior Executives, ensuring accuracy and timely reimbursement
Handle phone calls, correspondence, and customer inquiries directed to the President, coordinating with Service & Support to investigate issues, communicate with customers, and manage follow‑up to resolution
Protect the confidentiality of personnel information, including salary, bonus, and other sensitive business matters
Assist in editing spreadsheets and presentations for meetings
Perform general administrative functions for the department, including coordinating copier supplies and maintenance, and other general office activities
Order, track, and inventory office supplies for the department
Maintain and update department documents, including executive bios and organizational charts for SHCA (to reflect current structure, reporting lines and headcount changes)
Plan and organize internal team meetings and sales meetings, including scheduling, conference room/venue booking, room set‑up, A/V needs, and food and beverage arrangements
Coordinate team dinners and executive hosting events, managing locations, menus, guest lists, and on‑site logistics to deliver a professional experience
Assist with trade show planning as needed, including coordinating logistics and managing the reception area for larger shows such as CES and KBIS to ensure a professional and welcoming presence
Maintain and reconcile P‑Card purchases, preparing and submitting monthly reports in the expense reporting system in line with company policies
Create Requests for Approval (RFAs) for projects with P&L impact, ensuring all required documentation is assembled and properly routed for review and approval
Support new vendor set‑ups by collecting required documentation, coordinating with Corporate Procurement, and ensuring accurate set‑up in SAP and related systems
Store and maintain organized files for all active SEMCA vendor contracts, ensuring records are current, accessible, and compliant with company standards
Assist with onboarding for new SEMCA employees, including coordinating schedules, materials, access, and introductory meetings to ensure a smooth start
Serve as a central administrative resource for the team, helping connect employees to the right people, tools, and processes across the organization
Qualification
Required
Must have a minimum of 5 years of administrative experience in support of executive level management
Must be proficient in Microsoft Office Suite (Word, Excel PowerPoint, Outlook, Teams) and able to adapt to various computer software
Familiarity with SAP a plus
Must act as a poised ambassador for the President and SHCA, consistently projecting competence, diplomacy, and a positive demeanor in all interactions with internal and external stakeholders
Excellent communication skills, both verbal and written
Excellent interpersonal skills required with the ability to quickly build rapport with internal and external partners
Must be optimistic, reliable and have a can-do attitude
Ability to prioritize, multi-task and meet deadlines
Must be well organized
Ability to operate in an autonomous fashion with minimum guidance and direction
Ability to exercise independent judgment
Benefits
Comprehensive, family-friendly healthcare plans (medical, dental, vision).
401k retirement plan with a competitive match and plenty of financial support tools.
Employee Assistance Plan to care for you and your family's mental and behavioral health, balance, and support.
Financial protection for you and your family (life insurance and disability insurance)
Rewarding and holistic wellness program.
Training, professional development, and mentorship
Full suite of voluntary insurance benefits for financial planning (auto, home, ID protection and legal)
Dynamic culture eager to innovate, enhance diversity, and work smarter.
Company
Sharp Business USA
Sharp Electronics designs and manufactures electronic products.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Jack Sherry
VCIO
Recent News
2026-01-21
2026-01-16
Company data provided by crunchbase