Talon Hiring Solutions · 4 hours ago
Administrative Assistant
Montgomery, AL
Full-time
Onsite
Mid, Senior Level
5+ years expTalon Hiring Solutions is seeking a detail-oriented full time Administrative Assistant to oversee daily office operations and ensure smooth business functions. This role involves providing administrative support to senior management, managing calendars, coordinating travel arrangements, and assisting with project-related documents.
Staffing & Recruiting
Hiring Manager
Tracy Todd Reid
Responsibilities
Provide administrative support to principals and senior management
Manage calendars for senior management, including scheduling internal meetings, client meetings, and interviews
Coordinate travel arrangements and prepare itineraries for leadership as needed
Prepare agendas, take meeting notes, and track action items as needed
Draft, format, and proofread correspondence, internal and external
Assist with confidential correspondence, reports, and internal communications
Assist with preparation and organization of project-related documents, including proposals, contracts, and amendments
Assist with compiling qualification packages, resumes, and project data for RFQs/RFPs
Qualification
Required
Must have experience and background as a administrative assistant in construction, engineering or architecture setting
Associate's or Bachelor's degree, or equivalent administrative experience
5+ years of experience in an administrative or office support role
Experience supporting senior leadership or multiple managers simultaneously
Strong verbal and written communication skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Exceptional organizational and time-management abilities
Friendly and professional demeanor
High level of discretion and confidentiality
Preferred
Experience in an architecture, engineering, or construction firm
Company
Talon Hiring Solutions
Talon Hiring Solutions is a dynamic staffing company founded in 2014, born from a deep-seated commitment to customer care and an unwavering dedication to integrity.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase