Delta Dallas · 5 hours ago
Office Administrator
Dallas, TX
Full-time
Onsite
Mid Level
$55K/yr - $60K/yr
3+ years expDelta Dallas is supporting a boutique commercial construction firm in search of an Office Administrator. This role provides comprehensive administrative and office support to ensure smooth daily operations and assist with project-related coordination in a construction environment.
Human ResourcesService IndustryStaffing Agency
Hiring Manager
Dana Lee, CSC
Responsibilities
Manage day-to-day office operations, including supplies, break room needs, and general office organization
Coordinate internal calendars, meetings, and deadlines for leadership and office staff
Support marketing and business development efforts, including coordination of materials, presentations, social media, and company branding initiatives
Serve as a liaison with industry organizations, vendors, and external partners for events, memberships, and company initiatives
Order and manage company merchandise, promotional items, and branded materials
Assist leadership with tracking potential clients and project leads
Maintain tracking logs for contracts, insurance certificates, and compliance documentation
Prepare, distribute, and track standard contracts and change orders using internal systems
Set up and maintain project records within project management and workflow software
Provide administrative support related to billing documentation and payment tracking
Assist with issuing bid invitations and tracking responses
Follow up with vendors and subcontractors to support timely bid collection
Organize and maintain bid documentation and schedules
Cross-train with accounting staff to support basic HR and payroll-related administrative tasks
Track accounts payable and receivable items and assist with follow-up as needed
Request, distribute, and maintain insurance certificates and compliance records
Support documentation related to payments, releases, and vendor communications
Qualification
Required
Three to five years' administrative support experience, preferably in a boutique/entrepreneurial setting
Highly tech savvy, not just within the Microsoft Office Suite, but also with the ability to learn industry-specific systems and new technologies as they are introduced
Collaborative and team-oriented; willing to take on any task required to help the firm continue to grow - the phrase, 'That's not my job,' has no place in this company's culture
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
High level of reliability and consistent on-site availability during business hours
Demonstrated accountability, follow-through, and ability to take initiative without constant supervision
Preferred
Construction experience is a plus
Project-based industry experience is a plus
Company
Delta Dallas
Delta Dallas is a full-service staffing agency that provides talent acquisition solutions.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Don Crawford
CEO
Dana Lee, CSC
Partner, Senior Recruiter
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