Enable Dental · 8 hours ago
Office Coordinator
Pico Rivera, CA
Full-time
Onsite
Mid Level
$25/hr - $30/hrEnable Dental is dedicated to providing comprehensive and compassionate dental care. They are looking for a highly organized Dental Office Coordinator to oversee daily operations, manage administrative functions, and ensure exceptional support for patients and staff.
DentalHealth CareHome Health CareInformation TechnologyOffice Administration
Responsibilities
Maintain a consistently clean, organized, and professional office environment in adherence to all health and safety standards
Manage equipment and supply restocking, meticulously ensuring all dental kits are complete, sterilized, and ready for use
Establish and execute a rigorous protocol for the check-in and verification of all incoming laboratory cases against prescriptions
Conduct proactive, comprehensive inventory audits and manage the supply chain, including timely ordering to prevent stock-outs and implementing a "First-In, First-Out" (FIFO) system for stock rotation and expiration tracking
Coordinate all necessary maintenance, repairs, and servicing for company vehicles
Compile and generate operational reports as requested by management
Meticulously review and reconcile invoices (especially lab bills) against contracted pricing, identifying and reporting discrepancies
Execute routine regulatory compliance tasks (e.g., OSHA, HIPAA) and maintain organized records
Efficiently manage, organize, and track all Service Determination Requests (SDRs) and act as the primary liaison for complex resolutions
Manage the entire specialist referral process, including preparing patient records and submitting authorization requests through relevant portals (e.g., PACE)
Provide essential support in organizing and executing staff training sessions focused on administrative duties and compliance
Serve as the central and primary point of contact, communicating clearly, professionally, and empathetically with patients, staff, external partners (e.g., PACE program HUB, labs), and corporate leadership
Act as the primary coordinator for all external laboratory logistics
Conduct regular audits of the electronic Lab Case board (e.g., Healier) to ensure accurate tracking, current status, and timely return of all lab cases, promptly following up on any delays
Qualification
Required
Proven experience in an office management, coordination, or administrative role, preferably within a dental or healthcare setting
Exceptional organizational skills and meticulous attention to detail
Strong ability to manage multiple priorities and deadlines in a fast-paced environment
Excellent written and verbal communication skills with a professional and empathetic demeanor
Proficiency with inventory management systems, Microsoft Office Suite, and/or relevant dental practice software
Knowledge of dental terminology, insurance processes, HIPAA, and OSHA regulations is highly desirable
Benefits
Medical
Dental
Vision coverage
A 401(k) plan (with 3% match)
Life Insurance
Generous Paid Time Off
Company
Enable Dental
Enable Dental offers on-premise dental solutions for in-need populations empowering dental clinicians to deliver care to patients.
Founded in 2017
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$30.31MKey Investors
SMILE HealthCareQuest Innovation PartnersLive Oak Bank
2024-11-05Series Unknown· $13.97M
2023-08-08Non Equity Assistance
2022-09-23Series Unknown· $7.94M
Leadership Team
Paul Langley
CEO
Nathan Suter, DDS
Chief Innovation Officer, Dental Director
Recent News
SEC
2022-09-24
2022-06-25
2022-05-06
Company data provided by crunchbase