Colorado West Land Trust · 3 hours ago
Administrative Assistant
Grand Junction, CO
Full-time
Onsite
New Grad, Entry Level
$20/hr - $25/hrColorado West Land Trust (CWLT) is the leading Land Trust in Western Colorado, and they are seeking an Administrative Assistant to provide critical administrative support for the organization. The role involves managing various clerical duties, coordinating board meetings, and maintaining the organization's physical infrastructure to ensure efficient operations.
AgricultureNon ProfitSocial
Responsibilities
Answer phone calls and route to the appropriate staff member or team
Greet visitors, determine purpose of visit, and direct them to appropriate staff member or team
Data entry in organizational databases
Manage permanent records storage and coordinate record access
Provide notary public services to CWLT
Assist Executive Director with calendar and meeting scheduling
Other clerical duties as needed; including scanning and filing (hardcopy and electronic), and supply management
Maintain the organization’s physical infrastructure (facility, vehicles, office technology, and furniture); ensure a clean, well-maintained working environment and that necessary supplies and equipment are available
Coordinate IT support needs with IT provider and manage the technology replacement program
Coordinate annual vehicle inspections and schedule maintenance as needed
Accurately enter donations, grants, donors, partners, and funders in the donor database
Produce accurate gift acknowledgement letters and send in a timely manner
Produce routine reports on schedule and create new, ad-hoc reports as needed
Assist with large-scale, direct mail efforts including volunteer coordination
Assist with events
Coordinate board meetings including scheduling, materials, and technology
Provide logistical support to the Board Development Committee in partnership with the Committee chair
Provide logistical support for the strategic planning retreat every three years
Coordinate the new board member orientation and education processes
Maintain the board website
Build and maintain positive collegial relationships within the Administrative Team, CWLT staff, and board members
Communicate professionally, courteously, and effectively with colleagues, board members, service providers, and other constituents encountered during the course of duties
Demonstrate problem solving skills. Proactively develop and recommend solutions as needed
Accept feedback in the spirit of growth and continuous improvement
Attend Board meetings as requested by the Finance and Operations Director
Attend and participate in organizational events as required by the Finance and Operations Director
Perform other duties as requested by the Finance and Operations Director
Qualification
Required
Excellent attention to detail; the ability to notice and correct errors, and ensure accuracy in tasks
Exceptional time management and organizational abilities
Customer service and team orientated attitude with a desire to be helpful to others
Excellent interpersonal and communication skills, verbal and written
Proficiency with Microsoft Office applications (Excel, Power Point, Word, and Publisher)
Data entry experience, customer relationship management (CRM) database experience preferred
Valid driver's license and ability to drive safely in urban and rural areas obeying all traffic laws
Personal qualities of integrity, credibility, and a commitment to the organization's mission
High school diploma or GED
Possession of, or ability to obtain, a Notary Public Commission
Preferred
Business administrative experience preferred
Nonprofit experience preferred
Benefits
Employer paid health insurance
Short- and long-term disability
Life insurance
Employee assistance plan
15 days paid vacation
10 days paid sick time
11 paid holidays
403(b) retirement plan with company match after 1 year
Additional employee paid supplementary insurance plans available: dental, vision, life, accident, critical illness, and hospitalization.
Company
Colorado West Land Trust
Colorado West Land Trust is a non-profit organization that protects and enhances agricultural land, wildlife habitat, and scenic lands.
Founded in 1980
2-10 employees
Funding
Current Stage
Early StageTotal Funding
$13.72MKey Investors
Great Outdoors ColoradoU.S. Department of Agriculture
2024-12-26Grant· $0.05M
2024-10-29Grant· $13.67M
Recent News
The Business Times
2026-01-03
The Business Times
2025-11-01
The Business Times
2025-10-16
Company data provided by crunchbase