TOTE Group · 22 hours ago
Talent Acquisition Specialist
Jacksonville, FL, US
Full-time
Onsite
New Grad, Entry LevelTOTE Services is a company focused on driving growth and success through effective talent acquisition. The Talent Acquisition Specialist will manage the recruitment process, collaborate with HR and hiring managers, and ensure compliance with relevant laws while providing a positive candidate experience.
LogisticsMarine TransportationTransportation
Responsibilities
Utilize various sourcing methods such as job boards, social media, professional networks, and referrals to identify and engage with potential candidates
Update and partner with marketing teams on social media strategy to establish TOTE’s employment brand
Reviews, advises, and coordinates Affirmative Action Goals and documents good faith recruiting efforts
Coordinates with campus and military contacts on job fairs, information sessions and other events processing registration fees, coordinating materials and attendees for each event. Follow-up after events to gather documentation and feedback for candidate engagement
Partner closely with hiring managers and HR business partners to understand their staffing needs, define job requirements, and develop effective recruitment strategies via intake calls
Posts all positions in accordance with TOTE hiring processes, manages, and tracks referral programs and payment submissions
Coordinate with compensation specialist and HRD Shared Services on compensation recommendation and candidate availability for open positions
Review resumes, conduct initial interviews, review pre-hire assessments, and review candidates' qualifications for each role
Schedule and coordinate interviews, provide interview question recommendations, coordinate candidate travel, collect feedback from interviewers, and communicate with candidates throughout the process
Prepare and send written offers and benefits information to successful candidates
Coordinates with HRBP on interview feedback to all unsuccessful internal candidates
Schedule pre-employment screening to include drug, background, and reference checks
Ensure a positive and professional candidate experience by providing timely feedback and maintaining open communication. Conducts check-ins with candidates before and after offer and start dates to improve candidate retention
Coordinates internal onboarding process by submitting new hire information to HR Systems and Reporting Specialist for data entry, notifies IT and Finance of new hire status once background checks are complete, and coordinates with HRBP for onboarding initiation
Maintain accurate and up-to-date candidate records in our applicant tracking system (ATS), manage compliance items as assigned, and provide regular reports on recruitment metrics
Stay updated on relevant labor laws and regulations to ensure compliance throughout the recruitment process
Qualification
Required
Proven or experience in recruiting or in a similar support role
Familiarity with recruitment software and applicant tracking systems
Strong interpersonal and professional verbal and written communication skills
Ability to assess candidates via interview and assessment processes
High level of discretion and confidentiality
Excellent organization and time-management abilities
Ability to work independently and collaboratively across multiple levels in the organization
Passion for results and ability to work in a fast-paced environment
Understanding of diversity and inclusion principles in recruitment
Ability to understand, interpret and assess relevant labor laws and regulations for legal compliance
Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent work experience)
Certification: PHR
Benefits
Health
Dental
Vision
Life insurance
Short term disability
Employee assistance program
401(k) with company match and discretionary funding
Tuition reimbursement
Supplemental parental leave
Jury duty
Bereavement leave
Minimum of 10 days’ vacation
10 days sick
10 days paid holidays
One floating holiday every 12 months
Annual discretionary bonus (based on eligibility)
Company
TOTE Group
TOTE Group is a transportation and logistics company that specializes in vessel construction management and ship management.
Founded in 2022
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Tim Nolan
President and CEO
Jeff Tobin, CPA
Chief Financial Officer
Recent News
2025-09-22
Seattle TechFlash
2025-06-21
Company data provided by crunchbase