{home} agency · 11 hours ago
Administrative Assistant
New York, United States
Full-time
Onsite
New Grad, Entry LevelHome agency is seeking a part-time Administrative Assistant to support accounting and technical production in their New York office. The role involves creating artist deal memos, finalizing invoices, and assisting with various administrative tasks within the fashion and beauty industry.
Photography
Responsibilities
CREATING ARTIST DEAL MEMOS
FINALIZING INVOICES AND DISTRIBUTING THEM TO CLIENTS
LIAISING WITH CLIENTS AND RESPONDING TO QUESTIONS REGARDING INVOICES AND TECHNICAL DOCUMENTS
ACTING AS A PROFESSIONAL REPRESENTATIVE OF HOME AGENCY AND ITS ARTISTS
COLLECTING RECEIPTS FROM ARTISTS AND ASSISTANTS IN A TIMELY MANNER FOLLOWING JOB COMPLETION
ASSISTING WITH INTERNAL EXPENSE REPORTS AND RECEIPT CATEGORIZATION
SECURING PURCHASE ORDERS AS REQUIRED BY CLIENTS
ASSISTING WITH ARTIST PRODUCT AND TRADE REQUESTS
SUPPORTING BOOKINGS FOR CARS, TRAVEL, HAIR, AND PRODUCT ORDERS AS NEEDED
HANDLING AD HOC TASKS TO SUPPORT PRODUCTION OPERATIONS AS REQUIRED
Qualification
Required
Highly organized
Detail-oriented
Quick learner
Comfortable working with numbers
Able to maintain professionalism when interacting with artists, clients, and internal teams
Experience with invoice creation
Ability to assist with recurring administrative and production-related tasks
Ability to create artist deal memos
Ability to finalize invoices and distribute them to clients
Ability to liaise with clients and respond to questions regarding invoices and technical documents
Ability to act as a professional representative of home agency and its artists
Ability to collect receipts from artists and assistants in a timely manner following job completion
Ability to assist with internal expense reports and receipt categorization
Ability to secure purchase orders as required by clients
Ability to assist with artist product and trade requests
Ability to support bookings for cars, travel, hair, and product orders as needed
Ability to handle ad hoc tasks to support production operations as required
Availability to work in person three days per week (Tuesday–Thursday) in the New York office
Company
{home} agency
{home} agency is a management company with offices in NY and Paris.
Founded in 2013
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase