Belcan · 6 hours ago
Administrative Assistant
Los Angeles, CA
Full-time
Onsite
Mid Level
$27/hr - $27/hr
4+ years expBelcan is a company seeking an Administrative Assistant 3 to provide general administration, organizational support, and customer service to the department and its managers. The role includes managing files, processing confidential information, scheduling meetings, and supporting the onboarding process for new employees.
Enterprise SoftwareIndustrial EngineeringProject ManagementSoftwareTechnical Support
Hiring Manager
Suhani Priya
Responsibilities
Provides administrative and clerical support to relieve department manager or staff of administrative details
Responsible for general organization of the department, including setting up and maintaining files, handling of mail, and distribution of information
Process a considerable amount of confidential and sensitive information in support of administrative activities
Compile and summarize data and assist in preparing regular and special reports requiring analysis and evaluation of data
Type letters, reports and records ensuring grammatical accuracy, conformance with established procedures and factual correctness
Maintain department and/or management's calendars
Schedule meetings as requested, setup and reserve conference room as necessary
Prepare necessary documents for use in meetings; may attend meetings to take minutes or provide information as requested
Prepare materials and make arrangements for conferences and travel
Provide assistance with department phone and take messages as needed
Maintain inventory of office supplies
Coordinate the on-boarding process for new employees in the department
Prepare expense reports
Strict adherence to procedures and practices according to FDA regulations
Strong emphasis on documentation according to FDA regulations
Adhere to departmental corporate safety policies
Trains entry level personnel
Performs more complex and advanced job tasks
Support and comply to the requirements of ISO 14001 Environmental Management System
Qualification
Required
Associate's degree required. Bachelor's degree is preferred. Emphasis in Business Administration, Communications or closely related discipline is preferred
Minimum of 4 years of related administrative experience is required
Equivalency: In lieu of an Associate's degree, candidate must have a High school diploma or GED, and a minimum of 6 years of related administrative experience
Requires an in depth understanding of office management and administrative support
Must have excellent customer service skills
Ability to work independently with minimum supervision
Strong organizational, analytical, and problem-solving skills with the ability to make structured decisions on a routine basis
Must be proactive, results oriented, and have strong attention to detail
Self-starter with strong work ethic and the ability to exercise good judgment
Ability to effectively prioritize and manage multiple tasks to meet targeted deadlines
Strong interpersonal skills with the ability to interact with personnel at all levels in a team environment
Excellent verbal and written communication skills in the English language
Computer literacy with proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
Ability to lift/move up to 25 pounds
Ability to stand for extended periods - up to four (4) hours at a time
Manual dexterity to perform all job functions
Benefits
Medical / Health Benefits with multiple plan options, Flexible Spending Accounts, Dental and Vision
401k
On the job training / cross-training
Life Insurance, disability insurance
Voluntary life insurance for family members available.
Accident and critical illness insurance optional.
Scheduled performance reviews
Referral program
Company
Belcan
Belcan is a engineering services company offering design, manufacturing, and IT solutions for aerospace, defense, automotive, and more.
5001-10000 employees
H1B Sponsorship
Belcan has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2024 (3)
2023 (1)
2022 (4)
2021 (7)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
unknown2024-06-10Acquired
Leadership Team
Dave Brandel
President & COO, Engineering Solutions
David Moya
DIRECTOR OF OPERATIONS
Recent News
2026-01-22
2025-10-31
Company data provided by crunchbase