Little Flower Children and Family Services of New York · 7 hours ago
Office Manager
Queens, NY
Full-time
Onsite
Entry, Mid Level
$19/hr - $23/hr
2+ years expLittle Flower Children and Family Services of New York is seeking an Office Manager responsible for organizing administrative activities to ensure the smooth running of the office. The role includes managing documents, resources, and office equipment while supporting the Program Director and staff with various administrative tasks.
CharityHealth CareMedicalNon ProfitNursing and Residential Care
Responsibilities
Demonstrates fidelity to the agency’s service values and organizational imperatives
Assist with and maintain the administrative department in terms of organization and aesthetics
Support Program Director and staff as needed with document submission, scheduling and training
Implement efficient filing systems; ensure filing systems are maintained and current while safeguarding all data in terms of security, integrity and confidentiality
Submits MOPs for resident movement, in accordance with mandate and updates associated documentation, as well as other legal document submission on behalf of Permanency Planner
Assist Program Director w/ preparation for site visits/ audits; ensure all program materials (daily logs, communication logs, search and contraband log, fire drill log, incident reports, etc. are reviewed and accurate
Organize orientation and training of all staff members, i.e. prepare sign in sheet, make staff aware of training dates and times, coordinate the space and food items as directed by Unit Director
Collaborate with Recreation Coordinator for resident birthday celebrations/ holiday planning
Correspond with DJJ liaisons and submit monthly reports to include meal census, search indicators, meus, PREA, etc
Perform a variety of errands for program/ resident needs and related office managerial tasks
Responds to/ directs calls to appropriate staff/department with respect to resident youth location
Establish and monitor procedures for record keeping, i.e. office supplies, medical supplies, food
Maintain schedules, appointments and bookings, to include court hearings, FTC, etc
Confirms reservations for use of social service/ other departmental meeting areas, as needed
Create and prepare weekly menu in conjunction with ACS standards and requirements
Purchase food for program needs and maintain log and receipts for reconciliation
NSD Office Manager is also assigned as the primary cook for program
Assist in the recruitment of new staff, submit proper documentation to HR for new staff and follow up w/ new candidates in terms of required documentation
Attend all training/meetings (external and internal) as recommended/assigned
All other duties as assigned by program leadership
Qualification
Required
Minimum of a High School Diploma required w/ a minimum of 2 years' professional administrative office experience or AA degree or some college in business administration w/ a minimum of one-year related experience
Must have knowledge of Microsoft office to include Excel, Power Point, Email, etc
Requires a valid driver's license
Strong communication skills with the ability to prioritize tasks
Demonstrates fidelity to the agency's service values and organizational imperatives
High work ethic and professional demeanor
Professional in communication, appearance with strong writing skills
Reliable with ability to work independently and effectively to meet administrative needs of program/ organization
Company
Little Flower Children and Family Services of New York
Little Flower Children and Family Services of New York assists people with developmental disabilities by improving their well-being.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Corinne Hammons
President & Chief Executive Officer
Matthew Bredes, CPA
Chief Financial Officer
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